Columbia Gorge Educational Service District

Job Description Accounting Specialist II

Columbia Gorge Educational Service District

Job Description Account Specialist II

Title: Account Specialist II

Department: Business Department

Classification: Classified

Supervised by: Director of Fiscal Services

Work Year: 230 Days (1.0FTE) or as Assigned by Supervisor

Wage Range: $31.51 - $41.46 per hour

Job Purpose Statement:

The job of Accounting Specialist II is established for the purposes of supporting the

business office in the area of Accounts Receivable Medicaid Billing and Grant Budgets.

Provides direct support to the Director of Fiscal Services.

Job Qualifications: Education and Experience:

• High School Diploma or equivalent required and
• Associate Degree/Bachelors Degree in business or accounting field preferred or
• Vocational or technical training in an accredited program specializing in business or accounting principles and
• At least two years of experience in working in accounts receivable grant management and medicaid billing fields of service preferred.

Licenses Certifications Bonding and/or Testing Required:

• Criminal Justice Fingerprint Clearance
• Valid Drivers License and evidence of insurability
• Successfully pass district background screening

Knowledge Skills and Abilities:

To perform this job successfully an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge skill and/or

ability required. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

• Ability to work effectively and cooperatively with staff local district personnel and

constituent agencies.

• Demonstrated effectiveness in organizational and coordination skills.
• Maintains professional and technical knowledge by participating in professional

development activities.

• Ability to undertake responsibilities and complete assignments with minimum supervision.

Knowledge of financial accounting systems.

• Demonstrates written verbal (in person and by phone) and interpersonal communication

skills.

• Demonstrates computer skills including word processing database spreadsheet

applications web design and maintenance skills.

• Ability to exercise independent judgment and aptitude for handling and processing

privileged information with professional integrity.

• Completes projects in an accurate and timely manner.
• Demonstrates flexibility and adaptability when acquiring new tasks and learning new

skills.

• Knowledge of department specific program areas including policies and procedures.
• Collaborates with department director/coworkers to design and produce program specific

documents.

• Makes independent decisions within limits of agency policies and procedures in the

absence of a supervisor.

Essential Job Functions:

1. Assist with accounting tasks related to accounts receivable Medicaid billing and grant

management in accordance with policies and procedures as deemed necessary by the

Business Manager.

1. Recording of all receipts in a manner most beneficial to the district; and that the

accounting for funds is complete and accurate

1. Assist Finance Controller with completion of pre-auditing and auditing related tasks.
2. Maintain a high level of ethical behavior and confidentiality when dealing with staff

information.

1. Work with auditors as requested to provide documents samples reports and other

records.

1. Maintain Districts Accounts Receivable program including collection of outstanding

invoices mailing of monthly statements and generating invoice documents.

1. Monitor all grants to ensure that grant guidelines are followed and grant funds are

properly expended and all reimbursements are received in a timely fashion.

1. Provide backup for payroll and accounts payable.
2. Assist the Business Department in providing periodic financial reports for use by the

board.

1. Work directly with Program Directors and Administrative Assistants in providing feedback

and guidance regarding account status of funds.

1. Improve and update skills by attending appropriate seminars workshops or classes as

requested.

Educational Skills:

Language & Communication:

• Ability to comprehend interpret and explain pertinent laws rules regulations policies and procedures.
• Ability to read and comprehend instructions correspondence and memos.
• Ability to speak effectively with other employees and/or students
• Ability to effectively present information and respond to questions from groups of administrators managers employees clients customers and/or the general public
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from individuals or groups.

Mathematical:

• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
• Ability to compute rate ratio and percent and to draw and interpret graphs.
• Ability to apply concepts of basic algebra and geometry.
• Ability to make accurate mathematical computations or apply standardized statistical procedures.

Reasoning Ability:

• Ability to solve practical problems and deals with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

Workplace Expectations:

• Work effectively with and respond to people from diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior speech and dress in a neat clean and appropriate professional manner for the assignment and work setting.
• Have regular and punctual attendance.
• Confer regularly with other ESD staff ESD Districts and immediate supervisor.
• Follow all District policies work procedures and reasonable requests by proper authority.
• Maintain the integrity of confidential information relating to a student family colleague or District patron.
• Demonstrates professional character in all job responsibilities. Displays courteous polite disposition exercising tact and diplomacy. Maintains confidentiality in all aspects of the agency.
• Attend trainings related to professional growth to stay current on best practices.

Physical Requirements:

1. In an eight-hour day employee may:
2. Stand/Walk None 1-4 hrs x4-6 hrs 6-8 hrs
3. Sit None 1-3 hrs 3-5 hrs x5-8 hrs
4. Drive None x1-3 hrs 3-5 hrs 5-8 hrs
5. Employee may use hands for repetitive:

x Single Grasping x Pushing and Pulling Fine Manipulation

1. Employee may use feet for repetitive movement as in operating foot controls:

Yes xNo

1. Employee may need to:
2. Bend Frequently xOccasionally Not at all
3. Squat Frequently xOccasionally Not at all
4. Climb Stairs Frequently xOccasionally Not at all
5. Lift Frequently xOccasionally Not at all
6. Lifting:

x Sedentary Work: Lifting 10 pounds occasionally with frequent sitting and occasional standing/walking.

Light Work: Lifting 25 pounds occasionally with frequent sitting and occasional standing/walking.

Medium Work: Lifting 50 occasionally 25 pounds frequently with occasional sitting and frequent standing/walking.

Medium Heavy Work: Lifting 75 pounds occasionally 35 pounds frequently with occasional sitting and frequent standing/walking.

Heavy Work: Lifting 100 pounds occasionally 50 pounds frequently with occasional sitting and frequent standing/walking.

Mandatory Child Abuse Reporting

As mandatory reporter (ORS.419b.010) you are required to immediately report to Law Enforcement and or Department of Human Services any instances of suspected child abuse.

Agreement

I have reviewed the requirements and expectations for the above position and understand its content. I am aware that my position description may be revised or updated at any time and once notified of changes I remain responsible for the knowledge of its contents.

The statements contained herein reflect general details necessary to describe the principle functions required of this position the level of knowledge and the skill typically required and the scope of responsibility.

I have read and received a copy of this job description. I understand the expectations required for this position and that a copy of this job description will become part of my personnel file.

Employee Signature Date

Required Experience:

Unclear Seniority