City Clerk
City Clerk
Posted on :
31-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
31-08-2025
Job Description
Position Posting
City Clerk
(1 Position Available)
City Clerk
(1 Position Available)
The City Clerk will work with the Executive Manager Corporate Services to set the service delivery standards strategic direction operational requirements and customers needs of these functions. They will be responsible for the development and implementation and/or review of corresponding bylaws policies best practices and procedures. They will provide a high level of coaching and training to staff to achieve objectives and operating requirements.
In addition the position will work as part of the Corporate Services leadership team to support other major corporate functions and provide business advisory services for the organization.
Municipal Governance
- Ensures the City is in compliance with the Lloydminster Charter and other legislation including the following responsibilities:
- Directs and oversees all aspects of Council and Council Committee meetings;
- Ensures the timely and accurate preparation and distribution of agendas minutes and records for City Council meetings;
- Ensures appropriate public notice is given;
- Ensures the official correspondence of Council is carried out;
- Ensures City Council is advised of its legislative responsibilities;
- Ensures the Council swearing in ceremony and orientation is carried out;
- Ensures appropriate correspondence with other levels of government in respect of legislation including any statements reports or other information.
- Serves as the Returning Officer for elections; directs and oversees the municipal and school board elections by-elections and plebiscites as well as the municipal census.
- Advises City Council Administration and the public on legislation and municipal governance.
- Serves as a Designated Officer of Council and signing authority for the City as custodian of the corporate seal.
- Ensures that all contracts and agreements are reviewed and seeks appropriate legal counsel; coordinates with legal counsel to address matters effectively and mitigate risk.
- Provides general advice and supports Administration by developing and implementing effective policies guidelines and procedures such as training sessions contract templates etc.
- Delegated Head of the Local Public Body for the purposes of the Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP).
- Directs and oversees all formal requests under the LAFOIP Act.
- Ensures the City meets the privacy guidelines set out in the LAFOIP Act by monitoring legislation.
- Ensures that official corporate records are maintained in accordance with legislation including bylaws Council minutes and other records and documents by developing and implementing policies guidelines and procedures.
- Directs and oversees the Assessment Review Board (ARB) Subdivision and Development Appeal Board (SDAB) and other boards/committees as assigned including the appeal process to ensure compliance with legislation.
- Provides advice and recommendations in the establishment of boards and committees to ensure compliance with legislation.
- Directs and oversees all of the Citys insurance policies and renewal process.
- Ensures that claims are filed appropriately and represents the City in insurance claims that progress to legal matters.
- Evaluates the Citys insurance needs and ensures appropriate insurance in place to mitigate risk.
- Ensures the Citys procurement is in compliance with legislation and trade agreements.
- Provides general advice and supports Administration by developing and implementing effective policies guidelines and procedures such as training sessions procurement templates etc.
- Directs and oversees the Citys lease agreements and licenses of occupation.
- Provides general advice and supports Administration by developing and implementing effective policies guidelines and procedures such as training sessions lease agreement templates etc.
- Manage performance of staff through coaching mentoring and performance reviews while providing insightful motivating and constructive feedback.
- Encourages an environment which fosters respect and teamwork while motivating employees to achieve team and City goals and objectives.
- Ensures the team has the capacity and diversity to meet current and future needs of the City.
- Creates a culture that values supports and reflects diversity equity and inclusion.
- Ensures performance discussions are completed maintaining two-way dialogues on work and results.
- Liaison with senior leaders by responding to their needs in a timely manner.
- Ensures that all staff are participating and are actively using the Citys safety policies procedures and systems.
- Develop and oversee department operating and capital budget in consultation with the team.
- Monitors both revenues and expenditures against the budget to ensure compliance with the Citys budget and Strategic Plan.
- Understand the implications of financial decisions and impact on the department.
- Monitors performance and seeks efficiencies to save costs or increase revenues.
- Establishes and maintains effective working relationships with City Council Administration and external stakeholders.
- Engage others to support corporate and department initiatives.
- Build and maintain effective working relationships at the departmental corporate regional and provincial level.
- Other related duties as required.
- Completion of a four-year post-secondary degree in public administration political sciences legal studies or business administration.
- Minimum of 7 years of experience in Municipal Government Administration with 5 years of supervisory experience is required.
- A combination of formal knowledge and experience may be considered.
- Completion of the National Advanced Certificate in Local Authority Administration (NACLAA) and the Certified Local Government Manager designation would be considered an asset.
- Completion of the Certified Municipal Clerk Designation would be considered an asset.
- Thorough understanding and proven interpretation of municipal legislation (Lloydminster Charter LAFOIP Local Government Election Act 2015 etc.)
- Sound knowledge of municipal government administration including parliamentary procedure elections tribunal administration and general legal processes.
- Demonstrated ability to establish and maintain effective working relationships with elected officials municipal administration and external stakeholders.
- Strong conflict management problem solving negotiation relationship building and interpersonal skills; proven organization and analytical skills.
- Must have a proven ability to create a working environment conducive to individual staff development team achievement productivity and professionalism.
- Strong communication and presentation skills both written and verbal; the ability to speak clearly and concisely is essential.
- Ability to maintain a high standard of ethics and confidentiality.
- Strong computer skills in areas such as MS office.
- A valid class 5 drivers license registered in AB or SK with an acceptable drivers abstract is required. This position may be required to operate a personal or municipal vehicle for business purposes.
- Satisfactory Criminal Record Check
- Successful applicant must provide proof of qualifications
- Applicants with international education will be required to include an Academic Credential Assessment with application
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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