Purchasing & Data Operations Specialist
Purchasing & Data Operations Specialist
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Job Description
About the role
Healthcare Solutions is hiring a Purchasing & Data Operations Specialist to join our growing Edmonton-based team. This critical role bridges product data accuracy pricing analytics and ERP system integrity to support our marketing procurement and retail operations. If youre someone who enjoys digging into data solving problems ensuring information is precise across platforms and and thrives in a cross-functional environment we want to meet you.
What youll be doing
Purchasing & Inventory Responsibilities (weighting 70%)
- Analyze product movement and inventory trends using historical usage data and forecasting tools (Netstock experience is an asset).
- Support procurement with replenishment planning and decision making.
- Review inventory reports vendor schedules and budget allocations to support timely and cost-effective purchasing decisions.
- Create and submit purchase orders (POs) analyzing current inventory levels historical sales trends and outstanding backorders.
- Validate vendor pricing against historical cost supplier portals and active contracts/ special pricing agreements to ensure accuracy and margin protection.
- Coordinate PO for Manager review and final approval; confirmations and documentation in alignment with internal processes.
- Monitor and manage the full PO lifecycle from initial submission to delivery maintaining proactive vendors and internal stakeholders communication.
- Communicate estimated inventory arrival times to internal sales teams (retail customer support services and third-party) to ensure timely customer updates.
- Track and trace shipments; expedite deliveries as needed and resolve discrepancies or delays.
- Reconcile open backorders against outstanding sales orders; provide updated delivery estimates or alternative product recommendations where appropriate.
- Collaborate with Receiving and Finance to resolve issues in inventory counts PO receipts or vendor invoices.
- Coordinate vendor returns manage authorization documentation and ensure accurate ERP documentation.
- Maintain ERP records for both stock and non-stock items using standardized naming and formatting.
Product & Data Responsibilities (weighting 30%)
- Support pricing and margin strategy through competitor/vendor pricing analysis manufacturer cost update management (ERP uploads) and regular data audits.
- Build practical reporting in Excel (e.g. PivotTables XLOOKUP/INDEX-MATCH basic Power Query) to monitor pricing catalog accuracy and inventory KPIs.
- Analyze reports to identify trends discrepancies and errors and present actionable insights and findings to management.
- Develop and maintain reporting that connects purchasing pricing and sales data (e.g. margin by category/vendor contract pricing compliance product performance) to support strategic decisions.
- Maintain and validate ERP product records including pricing descriptions SKUs and inventory data.
- Audit and reconcile product information across the ERP website catalogues and digital tags.
- Troubleshoot data issues and ensure seamless syncing between ERP and eCommerce platforms.
- Collaborate with various departments to ensure product data is accurate standardized and actionable.
What You Bring
- 3 years of experience in a data-driven purchasing or product operations role in retail eCommerce or supply chain.
- Proficiency with ERP systems and spreadsheets; strong Microsoft and Google Suite especially advanced Excel skills are required. (PivotTables XLOOKUP/INDEX-MATCH Power Query).
- Experience with NetSuite and Netstock is a definite asset.
- Strong communication skills and effective cross-department/vendor collaboration
- Detail-focused with excellent organizational skills.
- Analytical mindset with the ability to investigate discrepancies and support data-driven decisions.
Nice to Have
- Knowledge of pricing strategy retail margin analysis or inventory optimization.
- Post-secondary education in supply chain business or a related field.
- Familiarity with customer service standards and safety procedures in a warehouse/retail environment.
Perks
- Competitive salary health/dental benefits
- Personal days
- A collaborative fast-paced environment where your data and purchasing expertise will make a direct impact
- Opportunity to grow in a dual role with visibility across multiple department
Location & Details
- Location: Edmonton Alberta
- Workplace Type: On-site
- Job Type: Permanent Full-Time
- Department: Procurement / Marketing / Data & Systems
Ready to Start Your Journey
This role is ideal for someone who thrives in both analytical and operational settings youre just as comfortable cleaning up spreadsheets as you are following up on a vendor shipment. If youre ready to help drive data accuracy streamline purchasing and support an eCommerce and retail business from the inside out wed love to hear from you.
Apply Now:
Send your resume and a brief cover letter to outlining how your skills align with the role. Please include Purchasing & Data Operations Specialist in the subject line.
Healthcare Solutions is an equal-opportunity employer. We value diversity and are committed to creating an inclusive workplace where everyone feels empowered to succeed.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
