Accountant 1
Accountant 1
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$ 3345 - 6566
1 Vacancy
Job Description
About this Job
The mission of Southern University and A&M College an Historically Black 1890 land-grant institution in Baton Rouge Louisiana is to provide a student-focused teaching and learning environment that creates global leadership opportunities for a diverse student population where teaching research service scholarly and creative expectations for students and faculty are achieved through the bachelors masters and doctoral programs offered at the institution via different instructional modalities and via public service.
The Travel Accountant 1 provides support to the travel section of the Comptrollers Office by providing efficient and effective processing of travel related business and enforcing the guidelines of the state travel office by utilizing PPM 49. Reports to the Accountant Supervisor 2 which is also the Travel Manager and in the absence of the Accountant Supervisor 2 reports to the Accountant 2.
Minimum Qualifications
- Three years of experience in accounting auditing financial operations payroll or banking; OR
Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR
A bachelors degree with twenty-four semester hours in accounting; OR
A bachelors degree in accounting finance business administration management economics or statistics; OR
An advanced degree in accounting finance business administration management economics quantitative methods or statistics; OR
Possession of a Certified Public Accountant (CPA) license.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
CBA Administrator: This position is a CBA cardholder. Must audit and approve travel documentation inclusive of but not limited to airfare lodging rentals and registration requests prior to payment to verify compliance with the Office of State Trave land SUBRs internal policies. Maintains related documentation for the payment of the CBA account.
Prepares CBA schedule reconciles CBA transactions to the monthly Bank of America statement and journalizes charges. Acts as travel agent for the University and also as the liaison between traveler and hotel airline car rental agencies state travel agents and Division of Administration. Provides needed information to hotels and airlines to ensure reservations and payments for travelers are completed. Primarily responsible for scanning and uploading necessary documentation into the Bank of America Works system as required by the Office of State Travel and reviews documentation from travelers ensuring that the documents are accurate and complete and incompliance to support the charges prior to uploading.
Audits travel reimbursements and travel advances for both the Baton Rouge Campus and Board and System to ensure accuracy before requesting check processing for said documents. Reconciles travel suspense account to ensure that all transactions are expensed to the proper general ledger account and that the account is zeroed on a monthly basis. Responsible for submitting payroll deduction information to payroll section for travelers with outstanding balances after reconciliation and creating departmental invoices to pay travelers owed funds by the university.
Processes journal vouchers for all travel transactions related to reimbursements advances reconciliations suspense clearing deductions receipts and adjusting entries.
Audits special meal requests to ensure both State and University compliance prior to processing. Works closely with Accountant 2 by reviewing travelcard(T-Card) requests for signatures and financial compliance prior to processing. Maintains filing system for all travel documents inclusive of all CBA transactions advance requests reimbursement requests and journal vouchers.
Reconciles mileage submitted by university employees on a monthly basis and approves reimbursement requests for mileage from the Board of Directors and SUBR employees. Prepares the quarterly mileage report utilized to track funds paid and mileage driven per fund for both SUBR and Board &System.
Position-Specific Details:Appointment Type:Probational
Compensation:The starting salary is $ 19.31/hourly.
Criminal background check and reference verification is required.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Mikhale R. Williams
Southern University and A&M College
P.O. Box 10400
Baton Rouge LA 70813
Phone:
Fax:
The Southern University System (System) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. The System does not discriminate against applicants or employees on the basis of race color religion sex national origin political affiliation disability age or pregnancy and prohibits harassment of any type. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the SUS. Please inform if you need assistance completing this application or to otherwise participate in this application process.
Employment Type
Unclear
