Administrative Assistant - Sales
Administrative Assistant - Sales
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1 Vacancy
Job Description
Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. Theres a seat at our table for you...
Position Summary:
Assists managers and directors in the Gordon Food Service divisions with clerical and administrative duties and business details. Common duties include managing mail and basic correspondence answering/screening calls note taking filing data entry report creation. Schedules appointments/meetings manages calendar compiles expense reports and makes travel arrangements. Orders and maintains supplies. Works on projects as directed.
Work Schedule: Monday-Friday 8am-5pm In office.
Essential Functions:
- Maintains schedule or daily calendar for department managers; may make judgments regarding calendar priorities re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.
- Schedules and coordinates meetings conference calls and other events supplies appropriate equipment/materials and provides hospitality services as needed.
- Assists with travel arrangements and itinerary.
- Performs and coordinates basic office duties such as sorting and distributing mail copying filing faxing completing forms ordering and maintaining equipment and supplies.
- Prepares and maintains a variety of memos forms letters reports and presentations. Proofreads copy for spelling and grammar mistakes makes appropriate changes.
- Answers and screens telephone calls takes messages.
- Provides support on projects as directed which may include gathering compiling and reporting of information relevant to the assignment. May track data.
- Establishes and maintains effective working relationships within the organization.
- Maintains departmental records and prepares special and recurring reports following general directions.
- Answers questions relating to office operations and established policies and procedures.
- Prepares expense reports provides budget status and pays invoices.
- Performs other duties as assigned.
Knowledge / Skills / Abilities:
- Vocational - Knowledge of secretarial administrative and clerical procedures and systems such as word processing managing files and records transcription designing forms letter formats and other office procedures and terminology. Ability to obtain knowledge of GFS policies and procedures and department specific information.
- Communication - ability to listen actively speak to convey information effectively and communicate effectively in writing as appropriate for the needs for the audience. Knowledge of the structure and content English language including the meaning and spelling of words rules of composition and grammar.
- Problem Solving - Solves routine problems of limited scope and complexity following established policies and procedures or according to the direction of the supervisor. Uses judgement in matters affecting supervisors calendar.
- Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill
- Self Management - self directed time management and coordination skills ability to recognize problems use discretion and make sound judgements within defined parameters; ability to cope with stressful situations while maintaining a calm and professional demeanor.
Equipment / Tools / Technology:
- Knowledge of electronic calendar spreadsheet word processing presentation email and internet software applications.
- Knowledge of common office machines such as copier printer multi-line phones conference call equipment and software.
Education & Minimum Experience Requirements
- High School Diploma (or equivalent) plus 2-4 years full-time office or secretarial experience
- Ability to communicate in Spanish preferred.
BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU MATTERS TO US!
Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.
Equal Employment Opportunity is a matter of policy at Gordon Food Service Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age status as a protected veteran or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability please submit your request to and use the words Accommodation Request in your subject line.
All Gordon Food Service locations are tobacco-free.
Gordon Food Service is a drug-free workplace and conducts pre-employment drug tests.
Employment Type
Full-Time
