Human Resources Associate

• Provides guidance to employees and visitors on City policies procedures job postings and available HR services.
• Supports recruitment and hiring by coordinating interviews scheduling meetings assisting with job announcements and preparing related documentation.
• Assists with onboarding processes by processing employee data maintaining digital records and organizing personnel files.
• Monitors probationary period milestones ensuring timely communication with department heads regarding performance benchmarks required evaluations and status updates.
• Assists in scheduling and monitoring pre-employment requirements including drug testing and physical exams through coordination with candidates and vendors.

• Prepares reports correspondence and documentation related to Civil Service examinations results and processes.
• Acts as liaison to Civil Service Board Commissioners by scheduling meetings preparing agendas and maintaining official minutes.
• Receives sorts and distributes incoming mail packages and deliveries for the Department.
• Monitors designated departmental email inboxes; reviews prioritizes forwards and corresponds as needed.
• Manages general administrative operations including invoice processing supply procurement facility related service requests and IT ticket submissions.

• Supports and coordinates the Citys internship program including application review placement and onboarding.
• Contributes to the planning coordination and execution of special HR projects trainings and events.
• Drafts prepares and distributes executive HR documents which may include job postings benefits materials training content and employee communications.

• Maintains strict confidentiality and discretion in all HR and employee-related matters.
• Promotes an inclusive and respectful workplace through strong interpersonal and communication skills.
• Addresses and resolves minor conflicts or misunderstandings in a professional and timely manner.
• Performs related work as required.

Associates degree with major course work in Human Resources Business Administration Finance Accounting Public Administration or related course work would be valuable. A minimum of 2 to 3 years of proven administrative clerical or customer service experience in an office lieu of college degree an additional 3 years of experience in a related field may be substituted. Prior experience in HR benefits administration or public sector operations highly desirable.

• Familiarity with HR concepts terminology and practices such as employee relations recruitment onboarding and benefits administration.
• Extensive experience using Microsoft Word Excel and Outlook at an advanced level to create complex reports and documents spreadsheets communications and streamline workflows as well as oversee scheduling and calendar management.
• Familiarity with HRIS software electronic record-keeping systems and document management software with the ability to quickly learn adapt to and implement new technologies and programs as needed.
• Experience using remote meeting and collaboration platforms (e.g. Zoom Microsoft Teams) with the ability to schedule host and support virtual meetings.
• Exceptional verbal and written communication skills with the ability to handle sensitive matters tactfully.
• Experience in preparing accurate meeting minutes board correspondence and related official documentation.
• Demonstrated ability to analyze situations identify potential issues and propose effective solutions in a confidential and professional manner.
• High attention to detail with proven ability to manage multiple priorities under pressure.
• Ability to adapt to changing priorities and a dynamic work environment maintaining a high level of accuracy and professionalism.
• Exceptional interpersonal skills with an emphasis on handling confidential matters with professionalism and care.
• Demonstrated history of maintaining the highest standards of discretion integrity and professionalism in the management of sensitive information.
• Skill in addressing and resolving minor conflicts or misunderstandings that may arise in the course of interactions with employees the public or other stakeholders.
• Spanish / English bilingual helpful.

Physical Requirements
Amount of TimeWorking EnvironmentAmount of Time NoneUnder
1/31/3
to 2/3Over
2/3 NoneUnder
1/31/3
to 2/3Over
2/3StandX Wet / humid conditions (non-weather)XWalkXWork near moving mechanical partsXSitXWork in high precarious placesXTouch handle or feelXFumes / airborne particlesXReach with hands & armsXToxic / caustic chemicalsXClimb or balanceXOutdoor working conditionsXStoop kneel crouch or crawlXExtreme hot or cold (non-weather)XTalk or hearXRisk of electrical shockXTaste or smellXWork with explosivesX
VibrationXLifting or force to be exertedAmount of TimeCustomer / employee interaction (face-to-face)XNoneUnder
1/31/3
to 2/3Over
2/3Utilizes computer workstations including
keyboard mouseXUp to 10 poundsXCommunication via phoneXUp to 25 poundsXUp to 50 poundsXUp to 75 poundsXUp to 100 poundsXMore than 100 poundsX

Work location is the Department of Human Resources 200 Orange Street 1^st floor. Teleworking / remote work is not available for this role.

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such this job announcement should be considered the exam announcement and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.