Nursing Administrative Coordinator

About AmeriPharma

AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas creativity and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.

AmeriPharmas Benefits

• Full benefits package including medical dental vision life that fits your lifestyle and goals
• Great pay and general compensation structures
• Employee assistance program to assist with mental health legal questions financial counseling etc.
• Comprehensive PTO and sick leave options
• 401k program
• Plenty of opportunities for growth and advancement
• Company sponsored outings and team-building events
• Casual Fridays

Summary

The Nursing Administrative Coordinator plays a key role in supporting the nursing department and ensuring smooth
collaboration with home health and staffing agencies. This position is responsible for managing contracts compliance
documentation and credentialing while maintaining accurate records within internal systems. The role oversees agency
communications reviews invoices for accuracy and ensures the timely receipt of nursing notes and visit
addition the coordinator assists with nurse onboarding supports recruitment and agency enrollment and helps
negotiate competitive service rates. Acting as the central liaison between agency partners the nursing team and internal
departments this position provides critical administrative financial and operational support to maintain compliance
streamline workflows and uphold the highest standards of patient care.

Schedule Details

• Location: On-Site Orange CA.
• Hours: Monday - Friday 8:00 AM-4:30 PM

Duties and Responsibilities

• Prepare distribute and manage Professional Nursing Agreements and Business Associate Agreements with homehealth and staffing agencies.
• Collect review and maintain all required documentation from agencies including licenses liability insuranceaccreditation certificates and other compliance-related materials.
• Confirm and validate RN licensure credentialing and related records.
• Ensure ongoing compliance with contractual agreements regulations and company policies.
• Maintain the Ancillary Database for all AmeriPharma nurses home health and staffing agencies including CPRand Clinician Visit Log updates.
• Request track and regularly update agency nurse coverage lists.
• Confirm nursing visits in the Clinician Visit Log and create delivery tickets for each confirmed visit.
• Ensure nursing notes are received and filed for every agency visit.
• Serve as the main point of contact for agency representatives to resolve invoice billing or service-related issues.
• Negotiate competitive rates for nursing services with new and existing agency partners.
• Research and identify new nursing agencies to meet staffing needs.
• Communicate updates from subcontracted agencies to the nursing department for alignment.
• Review invoices from home health and staffing agencies for compliance with agreements.
• Provide feedback to the Administrator regarding any discrepancies in nursing charges.
• Review and approve recruitment-related fees in accordance with company policies.
• Process invoices nursing payroll vendor payments and expense tracking in the absence of Accounts Coordinatorsto ensure continuity.
• Assist with onboarding AmeriPharma nurses by adding them to CPR Alayacare and distributing welcome emailstraining materials and policies.
• Collaborate with Directors of Nursing Staffing Coordinators and Accounting to ensure smooth integration of newhires and agency partners.
• Monitor prioritize and respond to email communications based on urgency.
• Generate and analyze reports on agency accounts and nursing operations to support decision-making and performance tracking.
• Evaluate and help resolve complex operational challenges involving subcontracted agencies.
• Work with new agencies to gather required documentation and facilitate enrollment in direct deposit systems.
• Maintain organized up-to-date records and documentation for all contracted agencies and vendors.
• Perform additional duties and special projects as assigned to support departmental efficiency.

Required Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to perform tasks accurately and efficiently when inputting information
• Ability to prioritize and to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Education and Experience Requirements

• High school diploma or equivalency

Preferred Qualifications

• Specialty Pharmacy experience highly preferred

AmeriPharmas Mission Statement

Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients prescribers colleagues and others that We Care!

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger handle or feel objects tools or controls; reach with hands and arms; and stoop kneel crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision peripheral vision depth perception and the ability to adjust focus.

EEO Statement

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO qualified applicants will receive consideration for employment without regard to race sex color religion sexual orientation gender identity national origin age protected veteran status or based on disability or any other legally protected class.

Required Experience:

Manager