Administrative Program Support 1 or 2
Administrative Program Support 1 or 2
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Salary Not Disclosed
1 Vacancy
Job Description
JOB SUMMARY
The UConn-URI Navy STEM Coalition part of the National Institute for Undersea Vehicle Technology (NIUVT) within UConns College of Engineering seeks qualified applicants for an Administrative Program Support 1 or 2. The UConn-URI Navy STEM Coalition seeks to establish a long-term STEM pipeline program for naval-related careers in Southeast New England. The program engages with students ranging from elementary school to graduate school in innovative naval-focused activities and hands-on projects including participation from the regional Navy community to provide early and frequent interaction and ultimately retention of students from this community. Working under the direction of the program leadership the successful candidate will work in coordination with existing program staff to provide planning and administrative support for the Advancing Naval Careers Through Higher Education Outreach and Research (ANCHOR) contract awarded to the University of Connecticut.
DUTIES AND RESPONSIBILITIES
- Provides support on a wide range of fiscal administrative and operational matters related to the management of the Advancing Naval Careers Through Higher Education Outreach and Research (ANCHOR)contract.
- Assists with human resource and payroll-related functions of program personnel (faculty staff student workers special payroll employees and graduate assistants).
- Compiles and maintains resource materials and program information from sponsored academic year and summer programs.
- Delivers direct support and assistance to students participating in sponsored activities.
- Assists with the financial operations of the Navy STEM Coalition including purchasing accounts payable HuskyBuy and Concur.
- Reviews records and transactions for accuracy reconciles differences and works with other staff and university officers to identify errors and make corrections.
- Coordinates student and staff travel.
- Performs other duties as assigned.
Additional Duties and Responsibilities for Administrative Program Support 2
- Assists in communications/marketing for the Navy STEM Coalition including the social media accounts website and events calendar.
- Supports the Senior Program Manager and the Navy STEM Coalition team and partners in planning and implementing events for internal and external partners.
- Assists in the preparation of progress reports as appropriate to meet federal state University and school requirements.
- Act as a resource for information and procedures in assigned areas.
MINIMUM QUALIFICATIONS
- Associates degree in a related field and 2-3years of related experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
- Demonstrated effective and clear written and verbal communication.
- Experience working both independently and in a team setting while regularly exercising sound judgment.
- Experience utilizing interpersonal skills and establishing positive working relationships with co-workers.
- Demonstrated organizational skills and attention to detail.
Additional Minimum Qualifications for Administrative Program Support 2
- Bachelors degree and two years of related experience OR an equivalent combination of education and experience.
- Demonstrated knowledge of financial or accounting practices and procedures.
- Experience creating written professional communications across multiple media platforms (social media newsletter website content internal and external communications etc.).
- Experience with all MS Office applications.
PREFERRED QUALIFICATIONS
- Experience in higher education.
- Experience working in a STEM-focused environment.
- Demonstrated experience providing organizational support in a team environment. Experience working in a fast-paced complex multi-faceted office environment.
- Familiarity with enterprise systems such as Kuali Financial Systems Core-CT HuskyBuy and PeopleSoft.
- Proven ability to expertly manage time and deadlines and juggle multiple competing priorities.
APPOINTMENT TERMS
This is a full-time end-dated appointment. Other rights terms and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).
TERMS AND CONDITIONS OF EMPLOYMENT
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.
TO APPLY
Please apply online at Staff Positions Search #499204 to upload aresume cover letterand contact information forthree (3) professional references.
This job posting is scheduled to be removed at 11:55 p.m. Eastern time on September 12 2025.
All employees are subject to adherence to the State Code of Ethics which may be found at members of the University of Connecticut are expected to exhibit appreciation of and contribute to an inclusive respectful and diverse environment for the University community.
The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employees unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
The University of Connecticut is an AA/EEO Employer.
Employment Type
Full-Time
