Clerkship Coordinator

Job Description:

Under the direction of the Director of Rotations the Clerkship Coordinator will provide a high level of independent management and oversight for clinical rotations for OMS III and OMS IV medical students. The position is responsible for records management contractual preceptor and clinical site agreements preceptor payments and coordination of student rotation experiences.

SPECIFIC RESPONSIBILITIES:

• Schedule and manage clinical rotations for KansasCOM students through eValue and other platforms such as VSLO Clinician Nexus MyClinicalExchange etc.
• Maintain availability for student communication to advise and address questions and/or concerns regarding their clinical rotation schedule.
• Actively work to resolve student difficulties according to KansasCOM policies procedures the Clinical Education Handbook and the Student Handbook.
• Coordinate student records (TB testing vaccine requirements background checks drug testing etc.) and ensure that all clinical site requirements are met.
• Monitor the status of end of rotation testing/evaluations and inform Clerkship Directors and Assistant Dean for Clinical Education of delinquent or unsatisfactory evaluations or grades.
• Follow up with preceptors/sites on missing student evaluations.
• Enter final rotation grades into the Academic Portal.
• Work efficiently with preceptors and site coordinators at each location to ensure that all student scheduling and educational needs are met.
• Respond to needs of designated Clerkship Directors as appropriate.
• Ensure affiliation and clinical preceptor agreements are up to date and active.
• Coordinate payments of core sites and preceptors.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION(S):

• Bachelors degree is preferred.
• Preference is given to candidates with advanced organizational skills project management experience and advanced training in Microsoft Suite and eValue.

KEY COMPETENCIES:

• This position will demand that the individual be self-motivated detail-oriented and able to work proactively.
• Must demonstrate a high level of organization ability to multi-task and a high level of productivity and efficiency to meet deadlines.
• Must be responsive quick thinking and possess an innate ability to anticipate and respond to issues.
• Exceptional customer service and interpersonal skills outstanding oral and written communication skills.
• Must be able to maintain confidentiality and exercise good judgment.
• Must possess advanced knowledge/skills with the Microsoft Office Suite including Outlook Word Excel Internet tools and applications.

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race ethnicity color sex sexual orientation gender gender identity religion religious creed national origin ancestry age genetic information marital status military or veteran status physical or mental disability medical condition pregnancy childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal state or local law ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity decency and respect. All qualified candidates are encouraged to apply.

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