Scheduler-Surgery Coordinator, Jewish Hospital, 8:30a-5p
Scheduler-Surgery Coordinator, Jewish Hospital, 8:30a-5p
Posted on :
30-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
30-08-2025
Job Description
Primary Location:
JHHS - Jewish Hospital - UMCAddress:
200 Abraham Flexner Way Louisville KY 40202Shift:
First Shift (United States of America)Job Description Summary:
Performs clerical duties on the unit under the direction of the Charge Nurse & Unit Management Personnel. Applies proper and professional communication skills between personnel within the department and other departments in relationship to patient care. Presents a personable and professional attitude to physicians patients families visitors and co-workers in person and over the phone.Functions
Demonstrates accurate and timely computer skills.
Writes legibly and transcribes communication accurately.
Presents a pleasant courteous effective manner with telephone conversations and interactions with others.
Schedules all future surgeries for their unit.
Schedule Off Site cases for Anesthesia.
Collect all the case specific instructions form the case information request form
Collect basic patient demographic information (e.g. name address city state zip code and telephone number) and verifies information is correct in Cerner.
Initiate correct patient encounter numbers.
Understands conflict scheduling and takes the necessary steps to avoid errors.
Confirm next day schedule with each office for accuracy changes cancellations and additions.
Ensure the physician has privileges prior to scheduling the procedure.
Collect case specific information (e.g. chief complaint type of service date of appointment name of ordering/ referring physician).
Maintains knowledge of fellows and physicians schedules special needs and uses information to avoid scheduling conflicts.
Notate special equipment and requests in the comments field to print on the schedule.
Notify PAT of any time changes for the next day surgeries.
Working with PAT to schedule appointments.
Collects required unit data.
Distributes un-dictated op notes lists
Make out pre-ops on inpatients and records everything in Pre-op book and print labels
Posting the final daily surgery schedule every day 5:00 to 5:30pm.
Keeps work area clean and organized
Orients new personnel in the scheduling office as needed.
Performs other duties as assigned by Charge RN or Management.
of Louisville Hospital Core Expectations
Collaboration & Teamwork: works cooperatively and collaboratively with others toward the accomplishment of shared goals.
Valuing Diversity: recognizing and embracing the unique talents and contributions of others.
Service Orientation: desire to serve and focus ones efforts on discovering and meeting the needs of internal and external customers.
Achieves Results: reflects a drive to achieve and outperform. Continuously looking for improvements. Accepts responsibility for actions and results.
Organizational Alignment: ability to align people processes and organizational structure with UMCs strategic direction.
Developing Others: views people their knowledge and capabilities as assets and provides opportunities that allow employees to continuously learn and develop.
Communication: practices attentive and active listening and can restate opinions of others; communicates messages in a way that has the desired effect.
Integrity: conducts business with honesty and professional ethics. Seeks to achieve results in the best interest of the organization. Models and reinforces ethical behavior in self and others.
Additional Responsibilities:
Demonstrates a commitment to service organization values and professionalism through appropriate conduct and demeanor at all times.
Adheres to and exhibits our core values:
*Integrity: Moral wholeness soundness uprightness honesty and sincerity as a basis of trustworthiness.
*Excellence: Outstanding achievement merit virtue; continually surpassing standards to achieve/maintain quality.
Maintains confidentiality and protects sensitive data at all times.
Adheres to organizational and department specific safety standards and guidelines.
Works collaboratively and supports efforts of team members.
Demonstrates exceptional customer service and interacts effectively with physicians patients residents visitors staff and the broader health care community.
Skills Knowledge or Abilities critical to this role:
Must have strong relationship building skills and the ability to make and use connections throughout the hospital to complete projects and maintain strong partnerships with other departments.
Must be able to type 30 wpm without error.
Must have strong initiative and be able to gather and analyze information skillfully and be able to brainstorm alternative resources and directions.
Must be able to break down complex tasks into manageable parts in a systematic detailed way and considers input from several sources.
Must be detail orientation in gathering relevant data while attending to essential details; checks work for accuracy and quality.
Must be able to problem-solve by identifying and resolving problems in a timely manner as well as develop alternative solutions when needed.
Must be able to work independently with minimal supervision.
Must have great flexibility and the ability to continually look for ways to make appropriate adjustments and changes rather than identifying why things cannot be accomplished in order to meet to the changing needs of University Medical Center.
Language Ability:
Speak Read and Write English.
Must have ability to read analyze and interpret common and industry-related documents.
Must have the ability to respond to common inquiries or complaints from patients families University Medical Center staff and the general public.
Must speak clearly and succinctly when speaking on the phone; good phone etiquette.
Reasoning Ability:
Must have ability to define problems collect data establish facts and draw valid conclusions.
Must have the ability to interpret an extensive variety of instructions and deliver successful results.
Computer Skills:
Must have strong working knowledge Microsoft Office products especially Outlook Word and Excel.
Must have working knowledge of Windows based computer programs.
Must have the capacity to learn other relevant systems and databases as needed.
Must have working knowledge of hospital approved scheduling module.
Job Description:
EDUCATION & TRAINING: High school graduate or GED required. Medical terminology preferred.
EXPERIENCE: Previous clerical /computer experience Surgery Scheduling experience and medical terminology. Experience with Cerner software systems preferred.
LICENSE & CERTIFICATION: None
Additional Job Description:
na
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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