Hybrid Administrative and Communications Assistant

About The College of Agriculture and Life Sciences

The College of Agriculture and Life Sciences (CALS) at Cornell University is a leader in purpose-driven interdisciplinary science and the universitys second-largest college. It focuses on research education and outreach to address global challenges. CALS emphasizes understanding complex systems promoting access to nutritious food and a healthy environment and supporting local communities for a prosperous future. By integrating multiple scientific disciplines the college tackles issues of relevance locally nationally and globally.

About Cornells Food Systems & Global Change

Cornells Food Systems & Global Change (FSGC) team within the Department of Global Development works to advance sustainable food systems that benefit both people and ecosystems. Their focus areas include sustainable agriculture climate mitigation and adaptation livestock systems and promoting healthy sustainable diets. The team provides research analysis and insights to inform decision-making at multiple levels. Through this work FSGC supports global efforts to create more resilient and equitable food systems.

The Opportunity

This position is within Cornells Department of Global Development supporting Prof. Mario Herreros Food Systems & Global Change team. The Administrative and Communications Assistant will assist Prof. Herrero and the team with administrative organizational and communications tasks. Responsibilities include managing day-to-day operations and supporting team projects. The role ensures smooth functioning and effective communication for the group.

This is a one-year term appointment with renewal contingent upon continued funding available work and successful performance.

Key Responsibilities

• Manage Prof. Herreros calendar appointments and scheduling needs.
• Track deliverables and deadlines and help ensure timely responses to email inquiries.
• Arrange travel for faculty staff visitors and collaborators.
• Process travel and other expenses in Concur.
• Coordinate meetings for Prof. Herrero and the FSGC team.
• Support core communications platforms including LinkedIn and MailChimp. Help maintain the groups website.
• Develop visual materials including PowerPoint presentations when needed.
• Liaise with the Cornell Chronicle and CALS Marketing & Communications.
• Facilitate day-to-day communications and administrative activities for the team.
• Collaborate with research staff Project Manager Financial Representative and other Cornell personnel including the finance and administration team in the Department of Global Development.
• Communicate professionally and diplomatically with internal and external stakeholders.
• Handle sensitive and confidential information with discretion.
• Prioritize and manage multiple tasks in a fast-paced dynamic environment.
• Support donor-funded projects and engage with a global network of collaborators and stakeholders.

What We Need

A resume and cover letter are required for further consideration.

• High School Diploma with 24 years of relevant experience or an equivalent combination of education and experience.
• Demonstrated ability to develop and coordinate complex itineraries and scheduling requests.
• Proven ability to manage multiple priorities successfully.
• Ability to work independently and take initiative.
• Strong organizational planning and detail-oriented skills.
• Exceptional written and oral communication skills with the ability to interact effectively at all levels in a proactive customer-service environment.
• Effective time management and attention to detail with the ability to understand and apply departmental College and University policies as needed.
• Ability to take ownership of tasks meet deadlines and complete projects efficiently.
• Flexibility and resilience when plans priorities or itineraries change.
• Strong technology skills including advanced proficiency with Microsoft Office Suite.

If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.

• Experience supporting communications and familiarity with social media platforms including LinkedIn and Mailchimp (preferred).
• Experience using Concur or similar travel management systems.
• Knowledge of Cornell University systems policies and procedures.
• Interest in Food Systems.
• Interest in collaborating with a global network of researchers scientists faculty and other professionals.

This is a full-time (39 hours per week) endowed position located in Ithaca NY with the option of either being in person 5 days a week or a hybrid schedule of 4 days on campus and 1 day remote. Standard hours are Monday through Friday 9:00 a.m. to 5:00 p.m. with flexibility as needed. The final schedule will be established in coordination with the supervisor.

Rewards and Benefits

• This position is eligible for a limited hybrid work arrangement. Employees typically perform this role in the office 5 days a week but the flexibility to be remote 1 day per week is available. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.
• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.

Visa sponsorship and relocation assistance is not available for this position.

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Contact Email:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornells non-union staff job titles and pay ranges see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.

Current Employees:

If you currently work at Cornell University please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process please contact the Recruiter listed in the job posting or email .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process you are encouraged to contact Cornell Office of Civil Rights at voice or email at .

Applicants that do not have internet access are encouraged to visit your local library or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment at the Ithaca campus by emailing .

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. Wehire based on merit andencourage people from historically underrepresented and/or marginalized identities to with federal law Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.