Academic Program Specialist
Academic Program Specialist
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Job Description
Department:
SOM Wichita Academic and Student Affairs (ASA)-----
Academic & Student AffairsPosition Title:
Academic Program SpecialistJob Family Group:
Professional StaffJob Description Summary:
This role is responsible for planning and executing a variety of student wellness events and the Student Gala throughout the year. It will also oversee the accuracy of the academic calendars for first and second-year students as well as maintain proctoring schedules. Additionally this position will provide administrative support for the department.A cover letter and resume are required to be considered for this position.
Job Description:
Job Duties Outlined:
Fiscal responsibilities include completing check request forms prepare bank deposits order office supplies and review student reimbursements.
Create and maintain the academic calendars for year one and year two students.
Communicate with students faculty and KUMC administration to maintain complete accuracy in course management systems.
Make decisions regarding faculty and student absence backup plans.
Find solutions to missing faculty assignments or academic schedule changes.
Oversee deadlines for submission of faculty evaluation results and report creation.
Plan and execute various student wellness events as well as organizing the annual Gala event throughout the year.
Assign and maintain proctoring schedules and backup information for all M1 and M2 exams throughout the year.
Oversee faculty and student recognition awards.
Provide administrative support for department.
Coordinate MSPE interviews with the associate dean.
Oversee faculty access to electronic academic resources and troubleshooting various student issues as well as ensuring completion of annual student compliance training and completion of Kansas Medical Student Loan contracts each year.
This position description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Work Environment:
In office position
Hours typically 8 am to 5 pm. Occasionally work flexible hours to accommodate student needs
Obtain and maintain notary credentials
Required Qualifications:
Education: High school diploma
Work Experience:
Experience working with academic programs and/or student affairs in a post-secondary environment.
Experience with project coordination.
Experience working with confidential information.
Experience using Microsoft Office products including Word Excel and PowerPoint.
Preferred Qualifications:
Education: Bachelors Degree
Skills:
Attention to detail
Work accurately and independently
Strong communication skills
Proven multi-tasking skills
Proven customer service skills
Experience using Access
Required Documents:
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
HourlyPay Range:
$26.13 - $39.20
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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