Special Events Coordinator
Special Events Coordinator
Posted on :
30-08-2025
Employer Active
1 Vacancy
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Job Description
POSITION DESCRIPTION
ASK is seeking a full-time Special Events Coordinator to oversee the planning and logistics of the annual ASK 5K & Fun Walk signature community fundraiser events assist with other special events and community fundraisers and coordinate volunteers for fundraising events. This person will report to the Associate Director of Development.
RESPONSIBILITIES
Oversee the planning logistics and execution of the annual ASK 5K & Fun Walk.
Assist with other special events and community fundraisers.
Coordinate volunteers:
EDUCATION EXPERIENCE & SKILLS
This is a full-time (40 hours per week) in-person position. The salary range starts at $50000.
Occasional evening and weekend work is required.
ASK Childhood Cancer Foundation is an equal opportunity employer. It believes attracting and retaining diverse staff is crucial to serving our community and fulfilling our mission. ASK offers a pleasant energetic work environment and an engaging purposeful workplace culture.
About ASK Childhood Cancer Foundation:
Founded in 1975 ASK Childhood Cancer Foundation () is Virginias most comprehensive provider of support services for children with cancer and serious blood disorders as well as their families. Our mission is to make their life better by providing emotional social financial and educational support.
ASK is seeking a full-time Special Events Coordinator to oversee the planning and logistics of the annual ASK 5K & Fun Walk signature community fundraiser events assist with other special events and community fundraisers and coordinate volunteers for fundraising events. This person will report to the Associate Director of Development.
RESPONSIBILITIES
Oversee the planning logistics and execution of the annual ASK 5K & Fun Walk.
- Evaluate present and schedule event date location contracts and logistics.
- Manage all event permits and contracts including venue police vendors etc.
- Work with event committee to oversee committee member engagement meetings and expectations.
- Organize event volunteers and provide support to volunteer event leadership.
- Prepare and manage event budgets and timelines.
- Generate ideas to increase event participation satisfaction revenue and awareness.
- Assist the Associate Director of Development in creation of sponsorship opportunities and cultivation of event sponsors including in-kind sponsors. Oversee delivery of sponsor benefits including logo placements recognitions invitations etc.
- Work with development team to develop marketing plans and content to drive registration and donations via email mailings website and social media.
- Manage production schedules with development team and communications manager for event materials including brochures banners t-shirts videos etc.
- Assist in year-round event stewardship planning and communications.
Assist with other special events and community fundraisers.
- Assist Director of Philanthropy and Associate Director of Development with other fundraising and cultivation events including ASKs signature event the Above & Beyond Gala.
- Manage inquiries from third parties (individuals and organizations) wishing to organize an event or cause marketing campaign to benefit ASK; and serve as the point of contact for third party events.
- Represent ASK at third party fundraising events and community events.
- Support ongoing community relationships for continued beneficiary selection.
Coordinate volunteers:
- Assist with volunteer recruitment training communication appreciation and recognition.
- Work with the Program Events Coordinator to manage a database of interested volunteers connecting them to specific roles throughout the year with fundraising and program events.
- Organize coordination and provide welcome day-of service projects and events.
- Seek feedback from volunteers post event to enhance future implementation.
EDUCATION EXPERIENCE & SKILLS
- 2-3 years experience in fundraising development and/or special events.
- Proficiency in Google Suite (GoogleSheets GoogleDocs GoogleDrive)
- The ideal candidate is a creative organized intuitive detail-oriented but big-picture problem solver who can effectively coordinate people tasks and resources.
- Excellent written verbal and interpersonal communication skills.
- High degree of comfort working with technology from database management systems to social media platforms.
- Experience with Canva is preferred.
- Functional knowledge of 5K events preferred.
This is a full-time (40 hours per week) in-person position. The salary range starts at $50000.
Occasional evening and weekend work is required.
ASK Childhood Cancer Foundation is an equal opportunity employer. It believes attracting and retaining diverse staff is crucial to serving our community and fulfilling our mission. ASK offers a pleasant energetic work environment and an engaging purposeful workplace culture.
About ASK Childhood Cancer Foundation:
Founded in 1975 ASK Childhood Cancer Foundation () is Virginias most comprehensive provider of support services for children with cancer and serious blood disorders as well as their families. Our mission is to make their life better by providing emotional social financial and educational support.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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