Temporary Contracts Assistant

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair upgrading existing mechanical electrical and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title: Contracts Assistant

Principal Duties and Responsibilities:

• Assist Contract Coordinator by inputting contracts equipment and data in COINS.
• Assist the Contract and Service Department with requests for certificates of insurance.
• Update any customer requests for billing or address changes in the customer file.
• Receive inquiries from internal and external customers and track for timely responses
• Assist the contract coordinator in preparing correspondence on all finalized contracts.
• Assist with all subcontract vendors PO requests and subcontract agreements.
• Compile and prepare documentation in preparation for contract closures
• Assist with new customer-approved setup in the customer file /create site file
• File and maintain contract file cabinets for Northern and Southern California.
• Other duties as assigned

Job Specifications (incl. Education requirements minimal experience computer skills required etc.)

• High school diploma or GED.
• 1 year of experience in contracts administration.
• HVAC industry experience a plus.
• Excellent oral and written communications
• Must have advanced working knowledge of various computer software applications in work processing spreadsheets database presentation software (MSWord Excel PowerPoint) and Lotus Notes.

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $24 - $28 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine

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