Office CoordinatorAdmin Assistant 1-Year Contract

Job Description

We are NTS Group.

The regions leading Executive Search Outplacement & Career Transition firm across the Middle East bringing over 25 years of local expertise and a track record of exceptional service for our clients and candidates. Operating from our strategically positioned offices in Dubai London and Singapore we offer a comprehensive range of services delivered by industry experts. These include Contingency & Executive Search Campaigns Outplacement & Redundancy Support RPO Projects Talent Mapping Women in Leadership & Leadership Development and our awardwinning Executive Career Transitioning Programs.

We are currently working with aleading global FMCG company seeking a highly organized and proactive Office Coordinator to join their team in Riyadh Saudi Arabia. This is a 1year contract role with the potential for renewal based on performance and business needs. The ideal candidate will have excellent communication planning and organizational skills with a handson approach to handling office operations event planning and travel arrangements. This is a dynamic role that requires someone energetic and resourceful capable of working in a fastpaced environment.

What Youll be Doing

• Event & Workshop Coordination:
  • Plan organize and manage internal and external events workshops and meetings.
  • Ensure smooth of events by coordinating logistics venue bookings catering and technology setups.
  • Manage postevent feedback and reporting to ensure continuous improvement.
• Office Management:
  • Oversee office operations including supplies management facility maintenance and vendor coordination.
  • Handle office relocation projects ensuring minimal disruption and smooth transitions.
  • Act as the main point of contact for any officerelated issues liaising with building management and service providers.
• Travel Arrangements:
  • Manage travel bookings for the Senior Director and team members including flights accommodations and transportation.
  • Ensure compliance with the companys travel policies and maintain accurate travel records.
• Administrative Support:
  • Provide administrative support to the Senior Director Franchise Operations and assist in daily office tasks.
  • Prepare reports presentations and documentation as needed.
  • Handle expense reporting and invoice processing.
    
    

Who You Are

• Handson and proactive with a strong sense of responsibility.
• Excellent communication and interpersonal skills with the ability to liaise effectively with internal and external stakeholders.
• Strong organizational and planning skills to manage multiple tasks and priorities.
• Previous experience in office management event planning or administrative roles is preferred.
• Energetic resourceful and solutionoriented with a cando attitude.
• Familiarity with travel arrangements and office relocation projects is a plus.
  
  
  

Due to the large number of applications we receive we can only respond to candidates who have been shortlisted for the position. If you havent had a response within 5 working days please assume you have not been shortlisted. Many thanks and good luck in your job search.