Administrative Assistant I

Union: Non-Union
Number of Vacancies: 1
Site: Toronto General Hospital
Department: Peter Munk Cardiac Centre
Reports to: Principal Investigator
Hours: 37.5
Salary: 20.00 - 26.00 per hour
Status: Temporary Full Time
Closing Date: September 15th 2025

Position Summary 

The Peter Munk Cardiac Centre is thrilled to announce an exceptional opportunity for an administrative assistant to join the team. You will be working directly under the visionary leadership of our Chief AI Scientist. We are looking for candidates to support our dynamic research this role you will provide essential administrative and clerical support to ensure smooth day-to-day operations within the department.

You will work closely with researchers and leadership assisting with scheduling data entry financial tracking meeting coordination and documentation management. This position is ideal for candidates who enjoy working in a fast-paced collaborative research environment and are eager to contribute to UHNs vision

Duties

• Ensure smooth office operations including ordering supplies coordinating repairs and maintaining equipment
• Handle general correspondence draft routine documents and manage departmental filing system
• Answer phone calls screen and redirect inquiries and respond to routine information requests
• Submit bi-weekly payroll timesheets for management approval on behalf of the department
• Maintain accurate and up-to-date departmental records including scheduling databases and contact lists
• Coordinate department meetings including booking rooms preparing agendas and tracking action items
• Manage calendars for assigned staff and research leads ensuring smooth scheduling of appointments conferences and deadlines
• Proactively resolve scheduling conflict and adjust calendars based on availability and priorities
• Assist with expense tracking invoice submissions and coordinating payments related to lab supplies and research activities
• Liaise with internal and external stakeholders including UHN staff collaborators and research partners

Qualifications :

• Must be 16 years of age or older per UHN policy.
• Completion of Community College Diploma in General or Medical Office or equivalent Administration 
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• 1-2 years related administrative support experience
• Previous on-the-job computer/word-processing database and spreadsheet software experience
• Experience in a Microsoft Office environment 
• Experience working in a health care environment an asset

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time