Environmental Compliance Safety Specialist

Type of Appointment: Full-Time Probationary

Job Classification: Administrative Analyst/Specialist - Exempt II

Anticipated Hiring Range: $5537 - $6825 per month ($66444 - $81900 annually)

Work Hours:Monday-Friday 8:00am-5:00pm unless otherwise notified.

Recruitment Closing Date: September 10 2025

THE DEPARTMENT:

The mission of the Division of Administrative Affairs is to provide high quality fiscal human and facility services in support of the university through partnerships and innovative solutions.

DUTIES AND RESPONSIBILITIES:

Hazardous Waste Management

• This position is responsible for hazardous waste management from campus labs workshops and maintenance areas.
• These duties will include ensuring hazardous waste is properly labeled and accumulation requirements are being observed.
• The incumbent will work closely with laboratory technicians and other department contacts to coordinate hazardous waste collection schedules and ensure timely service from EH&S contractors.
• Hazardous waste is collected on a weekly basis by the campus waste contractor and the incumbent will work closely with the contractor to facilitate access to the campus ensure the contractor has the correct equipment each day and the most current collection requests received by the department.
• Will coordinate with the contractor to facilitate quarterly waste shipments in alignment with all applicable laws and regulations.
• This position will maintain current records for hazardous waste shipping manifests supporting documentation hazardous waste and medical waste tracking documents etc.
• Monitor departments for proper waste accumulation procedures proper use of personal protective equipment and that departments are in alignment with the campus Hazardous Waste Management Program.
• Administrative Analytical and Support Tasks The Environmental Compliance Safety Specialist will assist the department in maintaining current files in the areas of environmental compliance and occupational safety including but not limited to training records shipping records manifests permits accident investigations air quality compliance reports department correspondence and processing invoices. Will assist the department during peak times to ensure customer needs are met. This will include responding to department visitors answering phone calls and responding to e-mails. May be asked to serve on the campus safety committees as deemed necessary. Responsible for assisting in the development coordination and implementation of campus safety incentive programs.

Environmental Compliance Program

• The Environmental Compliance Safety Specialist will conduct environmental audits and assessments prepare and submit compliance reports to regulatory agencies (e.g. CUPA AQMD etc.) monitor and analyze environmental data to ensure adherence to regulations develop and implement environmental compliance programs coordinate with regulatory authorities during inspections and audits review and update environmental permits and licenses stay current with changes in environmental laws and regulations.

Emergency Response

• The Environmental Compliance Specialist will assist the department in general field work or respond to calls from campus customers.
• Calls range from general safety concerns air quality hazardous materials spills etc.
• The incumbent will coordinate with the department to respond to general calls or concerns and expect to keep detailed notes.
• May serve in a support role to the Safety Officer (Incident Command System) in the Emergency Operations Center (EOC).
• The position is exempt from overtime and may require the need to work after hours weekends campus closures and holidays as deemed appropriate by the EHS Director in an effort to meet campus demand and core department responsibilities with respect to environmental regulatory compliance and/or emergency response.

Safety Training

• The Environmental Compliance Safety Specialist will provide general support on an as-needed basis for several EH&S required safety training topics including but not limited to Fire Extinguisher (Hands-On) Hazard Communication Hazardous Waste Forklift Operator (initial and refresher) New Hire Orientation and Emergency Procedures.
• Assists in developing safety training materials and interactive web-based modules using Word PowerPoint and learning management systems incorporating site-specific campus procedures and programs.

QUALIFICATIONS:

• Bachelors Degree AND/OR the equivalent training and administrative work experience involving study analysis and/or evaluation leading to the development or improvement of administrative policies procedures practices or programs or
• Valid California drivers license and insurance. Required
• Four (4) years relevant work experience in the area of Environmental Health and Safety environmental compliance hazardous waste management or applicable disciplines.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties including pertinent laws and regulations;
• Demonstrated expertise in and advanced knowledge of the principles problems and methods of public and business administration and operational and fiscal management;
• Expertise in administrative survey techniques operations and systems analysis statistical and research methods and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions;
• Ability to work with representatives from public and private entities and handle potentially sensitive situations;
• Demonstrated consultative skills in working with internal and external constituent groups;
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus;
• Ability to train others on new skills and procedures and provide lead work direction.

PREFERRED QUALIFICATIONS:

• HAZWOPER certified (40 hour) or able to complete within 1 year of hire.
• First Aid CPR AED certified or able to complete required training within 1 year of hire.
  
  

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

CSU Classification Salary Range

This position is part of the California State University Employees Union (CSUEU) bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule classification salary range for this position according to the respective skill level is: minimum$5537 and maximum$10014 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at: and Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.