Administrative Support Manager
Administrative Support Manager
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$ 119200 - 190675
1 Vacancy
Job Description
Morgan Lewis & Bockius LLP one of the worlds leading global law firms with offices in strategic hubs of commerce law and government across North America Asia Europe and the Middle East has an opening for an Administrative Support Manager reporting to the Director of Administration. The Administrative Support Manager will be responsible for providing lawyers clients and other legal personnel with highly skilled client-service focused support by managing the administrative support staff and related functions in an efficient and cost-effective manner.
This position will reside in our Los Angeles and Century City offices requiring travel between the two locations. It follows a hybrid in-office/remote work schedule depending on business needs.
PRIMARY FUNCTIONS AND RESPONSIBILITIES:
Develops and implements staffing plans; manages administrative support assignments.
Works with office management and practice group leaders to develop staffing configurations consistent with workflow and support requirements of practice group and office.
Oversee administrative support staffing schedules and desk coverage to ensure efficient operations and proper coverage during evenings weekends and major projects.
Manages the annual performance review process for the Administrative Support Staff including evaluations goal setting compensation recommendations and alignment with Firm performance standards.
Conducts regular one-on-one check-ins and team meetings focusing on training needs employee morale and professional development opportunities.
Reviews and approves administrative support vacation requests to ensure adequate coverage.
Ensures administrative support staff have the training and information necessary to support their assignments.
Collaborates with Talent Acquisition on the full candidate selection process including resume review interview coordination participation in interviews and offer approvals.
Engages temporary staff as needed; processes and approves related invoices; monitors expenses.
Monitors administrative support ratios; in partnership with Office Manager works to ensure compliance with Firms ratio targets.
Ensures coverage for after hours and weekend work closings off-site assistance for trial support and special projects as requested.
Works with practice group leaders on office logistics to provide the most effective support for attorneys while maximizing use of administrative support staff.
Oversight of notary certifications and compliance to ensure notaries are current on licenses and payment requests are approved.
Oversight and execution of employee events and activities related to the support teams and other groups as assigned.
Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; builds effective team; delegates at appropriate level.
Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches evaluates and recognizes staff performance and accomplishments.
Establishes/adheres to Department budget; seeks opportunities to improve Department efficiency and reduce expenses by streamlining operations.
Ensure efficient vendor management by verifying invoices are correctly coded and processed for on-time payments.
EDUCATION AND EXPERIENCE:
Bachelors degree (B. A.) from a four-year college or university and seven (7) years of progressively responsible directly related experience in a leadership role with at least three years in a supervisory role or equivalent combination of education and experience.
Excellent written and oral communications skills.
Ability to work comfortably in a matrix organization.
Ability to deal positively with adversity and difficult situations.
Strong leadership and management skills.
Strong analytical skills.
Proficiency with technology required for the job.
Strong interpersonal skills.
Planning/organizational skills.
Effective listening skills and problem-solving skills.
Ability to adapt to change and balance competing demands.
Ability to read analyze and interpret general business documents; ability to write reports business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from groups of attorneys managers and staff.
Your employment relationship with the firm will be on an at-will basis meaning that the Firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.
Qualified candidates must apply online by visiting our website at selecting Careers.
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For positions in Los Angeles CA and Century City CA the salary range for this job posting is: $119200 - $190675
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors including but not limited to prior experience relevant expertise current business needs and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical financial and/or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired the employee will be in an at-will position and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time including for reasons related to individual performance firm or individual department/team performance and market factors.
Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act the following link contains the Firms California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability religious belief or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process please contact Talent Acquisition at 888.534.5003 or
If hired your employment relationship with the firm will be on an at-will basis meaning that the firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.
Required Experience:
Manager
Employment Type
Full-Time
