Facilities Administrator & Receptionist
Facilities Administrator & Receptionist
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Receptionist & Facilities Administrator
Location: Krakow
Job Type: Full-Time fully On-Site
We are seeking a highly organized and detail-oriented individual to join our team onsite at Rolls-Royce contract as a Receptionist & Facilities Administrator. This role serves as the first point of contact for visitors and employees while managing day-to-day facility operations to ensure a professional welcoming and efficiently functioning workplace environment.
As a Facilities Administrator you will take ownership andmanagethefront of house experience and play a key role in ensuring the smooth and efficient execution of our daily operations at the Rolls-Royce office.
Key Responsibilities:
Customer Service
- Greet assist and direct candidates new hires visitors contractors and clients professionally
- Handle telephone email and other queries professionally
- Receive sort and distribute mail packages and deliveries
- Book onsite meeting rooms and organize hospitality according to site procedures
- Register and distribute documents per local procedures
HSE Security & Quality
- Maintain high level of security awareness and knowledge of emergency procedures
- Issue ID and access badges for new hires/vendors/visitors and maintain accurate records monitor building access and maintain visitor logs/security protocols
- Conduct site inductions for new starters and provide first-line support for concerns
- Ensure compliance with safety regulations and emergency procedures
Site Operations & Facilities Management
- Manage relationships with cleaning services maintenance contractors and suppliers
- Manage all Facilities helpdesk requests and liaise with service providers
- Report and track facility repairs maintenance requests and work orders
- Conduct daily meeting room and office checks
- Monitor and maintain office consumables within agreed stock levels
Additional Responsibilities
- Administrative support to site lead: managing personal business calendar and travel bookings
- Assist with corporate events
- Perform ad-hoc additional administrative tasks as needed
Sound like you To apply you need to be / have:
- You are passionate about people providing them with great experiences. A natural people person with outstanding Customer Service skills
- Exceptional confidentiality and discretion skills particularly in handling client data appropriate confidentiality in conversations with colleagues vendors and external parties
- 2 years of reception or administrative experience
- A strong team player with the ability to multitask & prioritise work commitments
- High level of organisation and attention to detail
- Flexible able to adapt to rapidly changing situations
- Strong communication skills and a solid command of written & spoken English and Polish
- Strong problem-solving abilities and ability to handle customer inquiries with professionalism.
- Working knowledge of Microsoft Office applications.
- Knowledge of compliance and regulatory requirements is a plus.
What Youll Receive
- Employment contract
- Competitive benefits package including Benefit Systems private healthcare and life insurance
- Opportunity to work in a professional stimulating and challenging multinational environment
- Clear long-term career progression opportunities
- Freedom to demonstrate your own initiatives
- Access to comprehensive training and development programs
- Friendly and supportive company culture
Location:
On-site Krakow POLJob Tags:
HiringIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
