Facility Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Work Schedule: Dayshift Monday through Friday

What this job involves: The Facility Coordinator provides essential administrative support to a manufacturing facility. You will serve as a key liaison between management vendors and subcontractors while maintaining accurate documentation processing financial paperwork and supporting facility operations.

Your day-to-day tasks will include:

• Creating and tracking work orders for facility maintenance and operations
• Coordinating with subcontractors and vendors on service requests
• Assisting management in problem resolution and decision making
• Generating and analyzing reports on open and closed work orders
• Maintaining organized files for work orders proposals and department documentation
• Creating and updating vendor files while verifying accuracy of submitted paperwork
• Guiding vendors on work order procedures and invoice collection processes
• Processing invoices with proper cost center coding
• Supporting facility inspection activities across the campus
• Assisting with process and procedure training for staff and vendors
• Calling vendors to onboarding into JLL software
• Additional administrative duties as assigned

Required Qualifications:

• High school diploma or equivalent required
• Minimum 2 years of administrative support experience
• Proficiency in Microsoft Office applications (Word Excel Outlook)
• Experience with data entry and record keeping
• Demonstrated organizational skills and attention to detail
• Strong written and verbal communication abilities
• Aptitude in accounting principles for invoice processing
• Strong problem-solving skills

Preferred Qualifications:

• Experience in manufacturing healthcare or research environments
• Familiarity with work order management systems
• Knowledge of vendor management processes
• Experience with facilities maintenance operations
• Understanding of procurement and invoice processing workflows
• Experience with reporting and data analysis

Location: Durham NC

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.