Office Services Assistant
Office Services Assistant
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Job Description
Fish & Richardson the premier global intellectual property law firm is trusted by the worlds most innovative and influential companies. Fish was established in 1878 and now has more than 400 attorneys and technology specialists in the U.S. Europe and China. Our success is rooted in our creative and inclusive culture which values the diversity of people experiences and perspectives. Join Fishs Silicon Valley team in our fast-paced Operations Department as an Office Services Assistant.
How Will You Make a Difference
- Log and distribute all incoming and outgoing mail packages deliveries and faxes. Weigh mail and affix appropriate postage. Package outbound shipments efficiently and economically to ensure safe delivery.
- Complete assigned copy scanning printing and binding projects. Restock office machines with paper on a daily basis. Ensure reprographics office services and satellite supply stations are clean and organized at all times. Attend to all repairs and place service calls as needed.
- Keep track of kitchen and office supply inventory levels and place orders as needed.
- Monitor and maintain the conference rooms and visiting attorney offices in excellent condition.
- Ensure that all equipment is available and working in each room trash is emptied as necessary surfaces are clean and supplies are replenished as needed.
- Set up test and prepare video conferencing equipment for meetings in a timely fashion including WebEx meetings. Deliver and set up refreshments in advance of meeting. At end of meeting break down equipment and clean rooms promptly.
- Work with the Receptionist to order and set up food for meetings; forward invoices as directed.
- Provide coverage for the Receptionists breaks days off etc. as needed.
- Work occasionally requires more than normally scheduled work hours to perform the essential duties of the position.
What Will You Bring to the Table
- High school diploma or equivalent
- 1 years experience working in a professional office setting
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Ability to acquire and maintain a working knowledge of all software programs used in the department
- Interpersonal skills necessary in order to communicate and follow instruction effectively from a diverse group of attorneys clients and staff communicate professionally by phone and provide information with courtesy and tact.
- Ability to work in the Silicon Valley office 5 days a week is required
Why Fish
When you join our team we offer:
- Competitive pay and discretionary bonus opportunities along with a rich benefits package including comprehensive medical and dental coverage generous paid time off and tuition reimbursement
- Award-winning retirement and profit sharing plans with employer contribution
- A family-friendly atmosphere with back-up child care as well as health and wellness initiatives
- A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on our high levels of employee engagement
- The pay range for this position varies by geographic Silicon Valley the estimated starting pay is $25.75 - $34.09 per hour (based on a 35-hour workweek) which is equivalent to $46871 - $62036 annually. Final compensation will be based on a variety of factors including education experience skills professional background overall qualifications and location.
Our Commitment to Diversity
As a firm that serves the worlds greatest visionaries we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients sustains our standing as a premier IP law firm and strengthens the fabric of our firm.
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Employment Type
Full-Time
