Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Join Our Dynamic Team as an Executive Admin Assistant!
Are you ready to take on a dynamic role supporting three Executive Leaders and their teams Were looking for someone who can bring a blend of professionalism tech-savviness and a friendly demeanor to our Columbus Ohio office.
What Were Looking For:
- Organizational Guru: Your organizational skills are top-notch and you can handle disruptions and reprioritizations with ease.
- People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.
- Tech Enthusiast: Youre proficient with MS Office (Teams Planner Outlook Word Excel PowerPoint etc.) and embrace new technologies.
- Team Player: Whether working independently or as part of a team you foster strong relationships and partnerships especially in a hybrid or remote work environment.
What Youll Do:
- Help orchestrate the daily operations for 3 AVPs providing top-notch support.
- Support our dynamic organization.
- Be the backbone of our operations ensuring everything runs smoothly.
Why Join Us
- Be part of a team that values creativity collaboration and excellence.
If youre ready to make a difference and be a key player in our team wed love to hear from you!
Experience the best of both worlds with our Columbus-based hybrid position collaborating in office a minimum of 3 days per week and up to 5 as needed Subject to change.
Compensation Grade: D4
Job Description Summary
Are you a problem solver and detailed oriented If you can take initiative use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges we want to hear from you!As an Executive Administrative Assistant youll perform a wide variety of confidential detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. Youll plan organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.
Job Description
Key Responsibilities:
Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leaders personal calendar as directed.
Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
Compiles information for reports and presentations.
Screens communications for action items and due dates bringing key items to the leaders attention. Initiates necessary actions e.g. follow-ups prioritizations action required etc. Drafts responses for executive review implementing their style into all communications. Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Keeps current on Nationwide procedure changes Human Resources policy changes business environment etc. that impact department level plans.
May participate in special projects as assigned.
May perform other responsibilities as assigned.
Reporting Relationships: Typically reports to an Associate Vice President level executive or above and may support multiple executives and their staff. This is an individual contributor role.
Typical Skills and Experiences:
Education: High school vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Experience: Typically six or more years related administrative assistant experience. Nationwide experience is highly desirable.
Knowledge Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders associates and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.
Other criteria including leadership skills competencies and experiences may take precedence.
Staffing exceptions to the above must be approved by the hiring managers leader and Human Resources Business Partner.
Values: Regularly and consistently demonstrates Nationwide Values.
Job Conditions:
Overtime Eligibility: Eligible (Non Exempt)
Working Conditions: Occasional travel. Non-standard extended or overtime work as needed based on workflow needs.
ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.
Benefits
We have an array of benefits to fit your needs including: medical/dental/vision life insurance short and long term disability coveragepaid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date nine paid holidays 8 hours of Lifetime paid time off 8 hours of Unity Day paid time off 401(k) with company match company-paid pension plan business casual attire and more. To learn more about the benefits we offer click here.
Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged appreciated respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.
NOTE TO EMPLOYMENT AGENCIES:
We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.
Employment Type
Full-Time
