Secretary for Educational Records
Secretary for Educational Records
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position: Secretary for Educational Records
Campus:Esmond Center (JJAEP)
Immediate Supervisor:Principal/Assistant Principal of Alternative Education
Wage/Salary Status:Non-Exempt
Pay Grade:Per Compensation Manual
Days Employed:Per Compensation Manual
POSITION SUMMARY:
- Facilitate the efficient operation of the Esmond Center programs office by providing clerical services to the Esmond staff
- Process/maintain current and accurate confidential student records
QUALIFICATIONS:
- High school diploma or GED
- Oneyear of experience as an Educational Secretary;or
- Fifteen semester hours of college credit with some business orientation or equivalent business school background;or
- Three years of general clerical/secretarial experience
Special Knowledge/Skills:
- Office management skills
- Proficient word processing database and spreadsheet skills
- Knowledge of basic accounting procedures office management Skyward and time management
- Possess effective interpersonal skills and the ability to work congenially with school administrators instructional personnel support staff members students parents and county staff
PRIMARY RESPONSIBILITIES:
These statements are not intended to describe the major purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities duties and skills required.
- Process student enrollment withdrawals and record requests
- Update demographic data as needed including requesting and sending student records setting up cumulative folders and entering student data on the student information system (SKYWARD)
- Analyze data for reasonableness recognized deficiencies and correct errors in original data prior to processing or when appropriate return to the originator
- Receive incoming calls take reliable messages and route them to appropriate staff
- Provide assistance to Esmond Center Educational Staff
- Collect documentation of student absences (notes from parents)
- Contact home campuses by phone email fax
- Maintain student files
- Mail and file grade reports
- Coordinate with the districts Business Office and county to ensure all end-of-year billing is correct
- Take daily attendance in each program
- Produce reports for campus and district staff as needed or requested
- Assist Special Education Facilitator by taking calls obtaining records and maintaining files
- Maintain confidentiality
- AssistAdministration with student course scheduling and grades
- Maintain testadministration records
- Produce reports for campus and district staff as needed or requested
- Maintain quality communication between the county and campus administration
- Coordinate with the districts PEIMS department to ensure all PEIMS records are correct for the Esmond programs
- Other tasks as determined by the administration
EQUIPMENT USED:
- Computer printer copier telephone fax
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
- Regularly required to sit stand walk climb and talk or hear
- Occasionally required to reach with hands and arms
- Ability to perform a variety of duties concurrently
- Moderate to heavy lifting
- Climb steps and ladders for access to space/records
- Repetitive hand motions prolonged use of computer
- Frequent interruptions
The clerical paraprofessional must be able to abide by all Esmond Juvenile Justice Center standards for safety and security.
Employment Type
Full-Time
