Chief of Staff
Chief of Staff
Posted on :
29-08-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 150 - 175
Vacancy
1 Vacancy
Posted on :
29-08-2025
Job Description
ABOUT US
We Elect Democrats!
Zinc Collectives mission is to help deliver persistent Democratic majorities. We focus on running and funding programs primarily at the federal level (House Senate Presidential) that retain and recruit talent and/or address infrastructure gaps across Democratic politics. Our three core programs are DigiDems which embeds technology staff on competitive campaigns to help them win Blue Leadership Collaborative which creates the diverse campaign talent pipeline necessary to building Democratic majorities and Zinc Labs which serves as an incubator for the next generation of democratic tech tools and solutions.
Launched in 2018 Zinc Collective is a fast paced collaborative organization that is more akin to a startup. The team is data driven solution oriented passionate about the mission and obsessed with delivering both high quality programs and continuous improvement.
In 2025 and beyond Zinc Collective will continue to invest in talent and infrastructure gaps aimed at ensuring that the Democratic ecosystem has what it needs to win.
POSITION SUMMARY
This role offers a unique front-row seat to executive leadership while directly supporting the CEO of Zinc Collective (ZC). This role also supports the additional responsibilities that the CEO has including: C3 Leadership Network LOFT Defending Digital Campaigns and the donor advising and family office operations for Allen Blue.
As Chief of Staff youll serve as the CEOs right hand orchestrating complex projects managing key relationships and ensuring seamless execution of priorities in a fast-paced high-impact this role you are a force multiplier who anticipates needs fills gaps and amplifies the CEOs capacity.
ESSENTIAL RESPONSIBILITIES
Stakeholder Relationship Building & Communications
- Drive relationship management program for the CEO including prioritization of key relationships communications & outreach plan and strategy around strengthening targeted relationships
- Maintain CRM database with key contact information and relationship history
- Draft and edit correspondence emails reports newsletters and presentations that represent the CEOs voice
Project & Initiative Management
- Drive execution of the CEOs top priorities and cross organizational initiatives; overseeing cross functional projects from inception to completion
- Orchestrate and prioritize the CEOs portfolio of critical projects and initiatives
Executive Operations
- Prepare for meetings managing all deliverables including agendas briefs research talking points and other materials
- Join CEO meetings and calls capture and drive all follow-up actions through to completion
- Partner with the remote EA to ensure seamless scheduling prioritization and time management for the CEO. Includes travel arrangements and event coordination
- Design and manage a structured daily briefing for the CEO that highlights and prioritizes key meetings decisions and tasks
- Build systems and processes that increase efficiency in the office of the CEO enable quick decision making and align with the vision of the CEO
REQUIRED EXPERIENCE AND SKILLS
- Minimum 5 years in chief of staff or similar role
- Exceptional organizational skills with meticulous attention to detail
- Outstanding written communication skills including ability to craft and deliver information that is clear and persuasive for all stakeholders (esp C-Suite level)
- Self-starter mentality with ability to work independently
- Proven project management and administrative excellence track record
- Absolute discretion in handling confidential and sensitive information
- Technical proficiency in Google Workspace Microsoft Office graphics programsand CRM software. Comfortable building dashboards trackers etc.
- Democratic politics supporter aligned with organizational values
PREFERRED EXPERIENCE AND SKILLS
- Ability to work in high-pressure fast-moving environments.
- Proven creative problem-solving skills and comfort with ambiguity
- Experience managing or drafting communications on behalf of an executive
- Experience with working with an EA to manage a complex set of priorities and calendar requirements
- Working knowledge of AI chat applications (e.g. Chat GPT Claude)
WHAT MAKES YOU SUCCESSFUL IN THIS ROLE
- Confidentiality is paramount - you handle sensitive information with absolute discretion
- No task too small - you approach every responsibility with professionalism
- Proactive problem-solving - you anticipate needs and solve problems before they escalate
- Thrives under pressure - you love challenges and learn quickly in fast-paced environments
- Customer service mindset Everyone you interact with (including the CEO) is a customer you want to deliver for
- Collaborative spirit - you work seamlessly across teams and organizations
- Comfortable with ambiguity - youre prepared to tackle unfamiliar challenges
- High standards - you maintain excellence in everything you deliver
$150000 - $175000 a year
The annual salary for this position is between $150K to $175K per year and is commensurate with Collective provides the option of enrolling in medical dental and vision coverage plans for both the primary employee and applicable addition we provide a generous PTO policy Tech Stipend and the ability to contribute to a 401k with a match after 6 months of employment.
At Zinc Collective we have fair compensation practices and prioritize equity trust and transparency in how we pay our employees. Relying on negotiation or past salaries can create unfair disparities. Thats why we dont request salary history from applicants and dont engage in salary negotiations. Instead we determine salary offers based on the candidates relevant experience and their demonstration of the required skills and competencies during the hiring process. Our aim is to provide competitive salaries and benefits that reflect the value each employee brings to our organization.
HOW TO APPLY
Please submit your resume online at the Zinc Collective job board. Only applications submitted through this process will be considered. Please do not include a cover letter as those will not be reviewed or factored into consideration. The deadline to apply is September 19 2025 and applications will be reviewed on a rolling basis. Additional writing assignments skills assessments and references may be requested during the interview process.
For any questions please do not hesitate to contact us at
All employees are required to receive a CDC-approved vaccination against COVID-19 (including any eligible boosters) unless a reasonable accommodation is approved. Employees not in compliance with this policy may be required to wear face coverings when in the office or otherwise interacting with employees or other stakeholders.
DigiDems Blue Leadership Collaborative and Zinc Collective provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression hair texture or any other characteristic protected by federal state or local laws and strongly encourages women LGBTQIA BIPOC and all qualified candidates to apply. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Employment Type
Full-Time
Key Skills
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