Executive Assistant I (Medical Social Service)
Executive Assistant I (Medical Social Service)
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Job Description
Application Deadline : 10 September 2025
Date of Issue: 28 August 2025
Position
:
Executive Assistant I
Rank
:
Executive Assistant I
Department / Cluster / Hospital
:
Medical Social Service / Hong Kong West Cluster / Queen Mary Hospital
Salary
:
HK$24191 HK$28623 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
Key Responsibilities:
Reporting to the Officer-in- charge of Medical Social Services Unit (MSSU) the incumbent will be required to :
1. Provide clerical support and process applications for medical fee waiver/ Samaritan Fund/ Community Care Fund/ other funding applications in MSSU.
2. To answer enquiries from the public on waiver/ Samaritan Fund/ Community Care Fund/ other funding applications procedure and financial assessment to the applicants.
3. To collect and check financial documents provided by the applicants for application and to input the data in e-form.
4. To prepare required documents to Cluster Checking Unit (CCU) for applications and/or selected for post-approval check.
5. To cross-check data and calculation accuracy between the documents and the data inputted on the application form or (and) e-form before forward to Medical Social Worker (MSW) for further
6. To perform annual audit work as required by HA and relevant government departments for quality assurance.
7. To act as contact person for communication among finance/ funding source units (including Medical Fee Assistance Section/ Samaritan Fund Office/ other funding organizations and MSSU) re
8. To act as contact person for communication between HA and MSSU for handling staff-related matters IT systems and operational issues.
9. To supervise Executive Assistant II Executive Assistant III and/or Operation Assistant (OPAIII) of the MSSU.
10. To prepare training / briefing materials for funding applications for MSW and supervisors Reference when necessary.
11. To perform any other general office/ clerical duties as assigned by his/her senior officers.
EntryRequirements:
1.
University Graduates with working experience; OR
2.
Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with:
(a)
5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language or equivalent; OR
(b)
5 subjects in HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language and
- Level 2 in New Senior Secondary subjects/ Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects or equivalent.
Preferable Attributes/ Exposure:
1. Good command of written and spoken English and Chinese.
2. Hands-on experience in common office automation (e.g. email internet intranet etc.) and proficiency in PC applications (e.g. MS Word MS Excel MS Access and MS PowerPoint etc.)
3. Ability to perform typing word processing and / or Chinese word processing.
4. Proactive responsible self-motivated and able to work independently.
5. People oriented good communication skill and able to work in team.
6. Relative experience in social service agencies or executive roles is preferable.
Remarks:
Please submit your application on-line on or before 10 September 2025. For enquiries please telephone.
Employment Type
Full-Time
