Grants ManagementSpecialist

The purpose of this position assist NIA Grants Management with grants management activities and tasks to ensure NIAs mission is accomplished.

• Provides technical assistance developing and analyzing the organizations grant program.
• Assist staff review annual grant progress reports and new grants for conformity to Institute policy compliance with Federal regulations and consistency with Standard Operating Procedures (SOP). - 1
• Assists with reviewing grant applications and preparing responses.
• Assist staff review and evaluate for accuracy and completeness competing and non-competing grant applications. - 2
• Assist staff review grant applications for policy and regulatory compliance and report issues.
• Draft correspondence to address any administrative or management issues related to grant applications.
• Assist staff advise applicants and grantees on financial and management issues relevant to their applications and perform corrections.
• Initiate correspondence to grantee institutions regarding grant-related questions and problems clarification of policy and procedures or requests for additional information.
• Assists in analyzing and preparing reports to track status of awards and funding.
• Review revise and prepare budget spreadsheets in Excel to reflect current funding levels perform data analysis and prepare reports based on data.
• Conduct administrative and financial review of grant applications.
• Coordinate simple funding actions that begin the grants/agreements awards process. - 3
• Prepare budgets for award in spreadsheet workbook analyzing requested amounts based on allowability allocability and reasonableness.
• Creates and maintains a database for grant activities.
• Maintain official grant file(s) prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups. - 4
• Performs queries conducts analysis and produces reports.
• Prepare budgets for award in spreadsheet workbook analyzing requested amounts based on allowability allocability and reasonableness.
• Provides support and routine updates to staff.
• Apprise staff of issues and problems that could cause grant awards to be late or delayed.
• Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise. - 5
• Collaborate with staff to use guidelines and policies for specific situations utilizing NIA NIH and HHS grants administration sources.
• Bring to attention of staff areas needing additional policies or procedures and contribute comments and suggestions on new policies revisions justifications for changes etc.
• Provide advice to program staff applicants and grantees on administrative and business management issues.
• Identifies grants that are ready for final processing.
• Work with staff on pre- and post-award activities including the preparation of grant awards.
• Work products and documents related to awarding grant awards; approved pay plans for awarding grants.
• Collect and assemble documentation on grant applications that have been selected for funding for review and approval.
• Reviews and assembles completed documentation and identifies pending issues or changes.
• Resolve grant-related issues working with scientific and administrative personnel and with similar staff of grantee organizations.
• Develops procedures for the grant review and approval process.
• Revise terms appropriate to reflect budget adjustments and policy concerns.

Certifications & Licenses

• NIH Grants Management Professional Certification

Field of Study

• Business Management and Administration

Software

• Grant systems
• SharePoint
• MS Office
• IMPAC II
• QVR

Skills

• Grant receipt and funding tracking drafting summary statements price/ cost analysis
• Cooperative agreement management
• Grants involving human subjects
• Grants policy and regulations
• Grant Administration