Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Our client Fitler Properties is seeking an Office Manager to join the team. Established in 2018 Fitler Properties is a construction and property management company serving the Philadelphia communities. Specializing in providing off-campus and affordable/subsidized housing options for Penn Drexel and market-rate tenants. Fitler Properties takes a hands-on approach to the rental process.
The Administrative Assistant provides general office and administrative support to our team by performing tasks such as maintaining calendars replying to front end emails for potential new clients assisting with basic bookkeeping and other responsibilities.
Essential Responsibilities Include:
office administration (eg: communication documentation data management).
mail and process outgoing mail.
in compiling/preparing data to ensure all annual/quarterly agency audits/reports are completed.
bookkeeping tasks such as data entry and reconciling.
calendars/appointments for the team (ie: scheduling appointments ensuring team is kept on schedule etc.).
systems procedures and methods for record keeping and reporting.
phone and email correspondence to ensure clients are responded to in a timely manner.
the day-to-day functioning of the office ensuring that administrative processes run smoothly.
stocks of office supplies and place orders when necessary
to the team effort and company profitability.
11. Answer multi-line phone systems and direct incoming calls to appropriate personnel.
Leasing Agents (eg: rental licenses communication with tenants) and other team members as needed most notably during peak seasonality.
Highly Qualified Candidates Will Possess Most or All of the Following:
- High school diploma or equivalent required.
- Two or more years office administration experience.
- Two or more years bookkeeping experience.
- Experience working in AppFolio strongly preferred but not required.
- Experience in Property Management and rentals is a plus but not required.
- Ability to execute upon multiple tasks and assignments in an organized confident and professional manner showing a high degree of emotional intelligence.
Schedule: Monday through Friday 8:30am to 4:30pm or 9:00am-5:00pm.
Required Experience:
IC
Employment Type
Full-Time
