Project Administrator
Project Administrator
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Job Description
Job Description
Take Your Career to the Next Level
Are you ready to be challenged make a difference and experience professional growth in your career Kleinfelders local area operations have support teams that coordinate lead and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines!
Step Into Your New Role
Kleinfelder is looking for a Project Administrator to join our Construction Materials Testing team in Dallas (Irving) Texas. Local candidates are encouraged to apply.A Project Administrator aims to support a project manager and their team by managing schedules arranging assignments gathering necessary resources and communicating progress to team members. The goal is to assist our project management team to ensure Kleinfelders daily project functions run smoothly. Come join our growing team!
Responsibilities would include:
- Maintains personal protective equipment inventory and assists team with equipment purchasing.
- Assists in scheduling training courses certification exams and work-related travel for staff.
- Completes and maintains necessary electronic filing completes data entry and general clerical duties such as mileage logs and unit entries etc.
- Helps coordinate meals when they intersect with monthly team meetings. This may occur early in the morning or later in the evening as necessary.
- Working directly with Project Managers to support the delivery projects from proposal to close-out phases.
- Assisting with preparation of cost proposals in Kleinfelder and Client formats.
- Providing a financial analysis with Project Managers Area Managers and Administrative Managers to resolve issues to increase profitability.
- Assists with compilation of reports and other deliverables and emails or mails them to clients.
- Assisting in developing and maintaining periodic status reports to keep management and/or client informed on the project progress.
- Assists in managing and maintaining the local truck fleet under the guidance of an area level and national level fleet manager including but not limited to coordinating monthly inspections state inspections oil changes/regular maintenance etc.
- Supporting Project Managers in contract management/compliance project setup financial performance and progress invoice review and management document control client meetings/coordination and interaction with AR Collections Specialist team.
- Coordinating with Kleinfelders project staff and contract department for initiation and completion of Prime/Sub agreement Certificate of Insurance subcontractor task orders and Kleinfelder Master Service Agreements.
- Preparing agreements addendums fee letters confidentiality agreements financial reports.
- Completes and maintains necessary filing completes data entry and general clerical duties such as mileage logs and unit entries etc.
- Assists in some human resources functions such as new employee onboarding supports preparation for career fairs as well as supporting arrangements for employees to receive post-incident drug and alcohol testing.
- Coordinates culture building activities such as supporting area leadership in planning employee appreciation events or holiday gifts for clients and employees.
- Supporting front desk duties including phone and greeting visitors
- Providing backup support to other Administrative Support Staff as needed.
Requirements:
- Professional with 2 years in planning/scheduling cost control and project administration using MS Project Excel Word and Outlook required
- Must have a valid drivers license and ability to occasionally drive a light duty pickup truck (such as a Ford F-150) around the Dallas metroplex for example to or from the car rental company to pick up vehicles for field staff or to pick up supplies at the hardware store
- Able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers clients vendors and regulatory agencies.
- Self-motivated with minimal supervision
- Dependable and able to keep required work schedules. After a probationary period option for remote work one day per week.
- Able to manage time effectively.
- Strong communication skills and intermediate knowledge of company products and operations.
- A problem solver with the ability to find resolutions.
- Detail orientated with the ability to catch and correct ones own errors as well as those of others when proofreading.
- May be required to lift up to 50 pounds
Education:
- High School Diploma or equivalent required.
- Bachelors degree in finance accounting business administration or similar field preferred.
Experience:
Ability to communicate effectively orally and in writing. Demonstrate team collaboration communication organization and self-prioritization skills. General understanding of accounting practices such as invoicing billing accounts receivables accounts payable and other project related accounting principles. General understanding of accounting practices such as invoicing billing accounts receivables accounts payable and other project related accounting principles.
Move Forward with Kleinfelder:Kleinfelder has been connecting great people to the best work since 1961. We are engineers scientists and construction professionals providing solutions that improve our clients transportation water energy and other private infrastructure. As a responsive cross-disciplinary team of bright curious and innovative problem-solvers we are dedicated to doing the right thing every day on every project from over 110 offices in the US Canada and great people to the best work is our purpose together we deliver.
Progress with an Employer that Values You
Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity equity and inclusion comes creativity innovation and unity. We are proud to offer the following:
Benefits:Kleinfelder offers an excellent compensation and benefits package including: medical dental vision life insurance 401(k) plan and paid holidays.
Career Development:We are committed to investing in the professional development of our staff offering each employee every opportunity to grow develop and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications and opportunities for career development through our internal Mentoring Program.
Equal Opportunity:Kleinfelder is an Equal Opportunity Employer Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)
NOTICE TO THIRD PARTY AGENCIES
Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment the absence of a signed Recruitment Fee Agreement Kleinfelder will not consider or agree to payment for any referral compensation or recruiter the event a recruiter or agency submits a resume or candidate without a previously signed agreement Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume including those submitted to hiring managers are deemed to be the property of Kleinfelder.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
