Administrative Coordinator College of Dentistry Academic Affairs

Oklahoma City, OK - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Organizes coordinates and performs clerical and administrative functions following established standards in support of the Academic Affairs department in the College of Dentistry.

Duties:

Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions in support of Academic Affairs.
Answers questions provides information and handles complaints for internal and external customers.
Updates office procedures for a more efficient operation when necessary.
Assists with preparation of agendas minutes and scheduling of committee meetings.
Approves departmental expenditures within predetermined guidelines
Reviews billing from contractors and vendors adjusts as needed.
Establishes and maintains filing systems including confidential documents.
Assists with implementation. training and supporting of new computer applications (Canvas Simple Syllabus Top Hat etc.)
Coordinates departmental processes and maintains Peoplesoft data integrity
Plans and coordinates special projects.
Schedules departmental meetings appointments and makes travel arrangements
Collects and disseminates information for internal and external customers
Performs other related duties as assigned.

Required education:High School Diploma or GED AND:

12 months office clerical or administrative experience.

Skills:

Knowledge of Microsoft Office Suite (Outlook Excel and Word)
Excellent interpersonal skills
Ability to complete tasks in an efficient and timely manner
Ability to multitask and self-motivated
Ability to communicate verbally and in writing
Advanced computer skills with wide knowledge of business software
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Working Conditions:

Physical:
- Communicate effectively.
- Engage in repetitive motion.
Environmental:
- Standard office environment.

Department preferences: Prior knowledge or experience providing Academic Affairs administrative business support

Why You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required Experience:

Organizes coordinates and performs clerical and administrative functions following established standards in support of the Academic Affairs department in the College of Dentistry.Duties:Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions in support of Aca...