DL Facilities Manager
DL Facilities Manager
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$ 58872 - 61812
1 Vacancy
Job Description
Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service teamwork accountability integrity and respect.
The vision of the department is to empower businesses and individuals through quality customer service innovation and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue pleaseenjoy this brief video!Helpful tips for applying:
Description of Job
TheDivision of Motor Vehicles (DMV)provides services used by nearly every resident of the State. Colorado residents utilize identification driver and vehicle services at State and County offices to obtain identification cards driver licenses vehicle registrations titles and other related services. Additionally the DMV licenses and provides oversight of private businesses and government organizations that provide driver and emission testing services. Finally the division works closely with other state agencies and programs to provide information and education to serve the public and encourage voluntary compliance.
The Driver License Sectionwithin the Divisionof Motor Vehicles is seeking a dynamic engaging professional to work remotely in Driver License Administration & Support Services to lead the efforts of oversight and management of the Driver License Office (DLO) facilities across the state and the DL Warehouse. This position reports directly to the DL Operations Manager.
The Facilities Managerwill be primarily responsible for:- Facilitate market survey site visits as necessary for the scouting of potential real estate associated with Driver Services (DS) Field Operations
- Acts as the communications liaison between DL leadership DOR Facilities and DL Staff including Regional and Office Managers
- Develops and implements tools for tracking projects and communicating plans between teams; tracks maintenance and upgrades request for DLOs
- In coordination with FSS develops office layouts and specifications for tenant improvements in DLOs
- Coordinates with other departments to facilitate office relocations construction and remodeling projects ensuring compliance with ADA guidelines
- Develops reviews and approves contractual lease language for new and existing office leases
- Travel to existing DLO locations across Colorado for site visits to evaluate the need for upgrade and remodel requests
- Coordinate vendors and/or contractors necessary to perform work in DLOs and perform continual oversight of active vendors and/or contractors
- Assess current facility layouts and plan for future needs based on operational growth or changes
- Maintain a detailed log of all facility-related issues their resolution and trends providing regular reports to management
The Facilities Managerwill also act as a liaison between internal Technology Support (OIT/CAM) teams for technology management for DL Field Operations Staff:- Responsible for tracking and managing invoices associated with Contracts and Purchase Orders which directly align with DL Field Operations Staff
- Develops utilizes and maintains tools for tracking DL assets including spend-down analysis and re-order levels
- Provides reports to the DL Operations Manager showing trends related to asset management
- Develops utilizes and maintains tools for Field Operations Staff to request products and services to support their business needs
- Coordinate the ordering and distribution of DL Manuals for the state
- Provide administrative support to the Field Operations Manager as needed
- Provides vendor management and programmatic contract monitoring for the DL security guard contracts and other Field Operations Contractors as appropriate
Additionally the Facilities Manageris also the coordinator for the DL warehouse.
Responsibilities include:- Responsible for forklift operations including training scheduling and comprehensive maintenance
- Provides reporting to the DL Operations Manager regarding warehouse supply inventory levels and needs
- Create clear guidelines for all warehouse activities to ensure consistency and efficiency
- Analyze warehouse metrics to identify ordering trends and opportunities for improvement in workflows
- Liaise with suppliers for equipment supplies and services
- On-site warehouse visits as needed
This remote position is currently tasked with performing work duties via flex-place (aka telework work-from home arrangements) with as needed on-site visits at facilities statewide as well as periodic work at the assigned primary physical work address.Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.theydo nothave aColorado addressand a validColorado State issued Drivers Licenseat the time of application.
Class Code & Classification Description: (New)
H1B3XX ADMINISTRATOR III
MINIMUM QUALIFICATIONS:
Experience Only:Six (6) years of relevant experience in Facilities Program or Operations Manager; Warehouse Supervisor Program Coordinator or Program Liaison; or inan occupation directly related to the work assigned to this position.
OR
Education and Experience:A combination of related education in Business Administration Facilities or Project Management Real Estate; Occupational Health & Safety and/or relevant experience in in Facilities Program or Operations Manager; Warehouse Supervisor Program Coordinator or Program Liaison oran occupation related to the work assigned equal to six (6) years.
Preferred Qualifications:
The ideal candidate will additionally possess the following skills:
- Proven ability to manage multiple concurrent projects and coordinate with a diverse range of external vendors
- Demonstrated ability to work autonomously and make decisions related to facilities and asset management
- Prior experience acting as a liaison between different departments such as leadership facilities and staff
- Experience in commercial leasing including assessing and optimizing facility layouts to ensure efficiency functionality and ADA compliance
- Warehouse experience including forklift certification or the ability to become forklift certified
Conditions of Employment with theCDOR:Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty integrity and public confidence.
As a condition of employment with theCDOR all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.
Pursuant to theUniversal Driving Standards Policyany worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.
To be compliant with the new fleet vehicle policy Motor Vehicle Records (MVRs) will be pulled for review for workers who:- Have an assigned State fleet vehicle
- Are required to operate a vehicle as part of the position
- Utilize a State fleet vehicle as a pool vehicle
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying.Only complete applications submitted before the closing date of this announcement will be reviewed.
Coverletters and resumes are encouraged to be attached to applications however they WILL NOTbe accepted in lieu of the official State of Colorado online application. CDOR does not review attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use see resume or see attached statements on your application.
List your employment history starting with the most recent job including part-time temporary and volunteer jobs. If more than one job was held with a given organization list each job held as a separate period of employment.
Information must be accurate including dates of employment. If it is found that information provided is falsified you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
The eligible list established from this posting may be used to fill additional vacancies.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Information
Equity Diversity and Inclusion Compliance
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA inbox .
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.
If not applying online submit application to:
If you are not able to submit an online application a paper application is available at this link:PDF State Paper Application. Paper applications must be received via email to by the closing date and time of the application period listed on this announcement.
Methods of Appointment:
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However at the discretion of the appointing authority the position(s) may be filled by another method of appointment for a valid articulated business reason.
Step Pay Program:
Per the requirements of the Step Pay Program any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series.
Required Experience:
Manager
Employment Type
Full-Time
