Marketing Project Manager

ABOUT LIFEMOVES

LifeMoves is the largest and most effective provider of housing and services for neighbors experiencing homelessness in Silicon Valley since 1987. Our Mission is to end homelessness by Grants providing interim housing supportive services and building collaborative partnerships. With 40 programs LifeMoves provides our neighbors experiencing homelessness with a temporary place to call home while offering intensive customized case management through site-based programs and community outreach.

Through our Theory of Change we offer trauma-informed data-driven and client-centered services that empower individuals and families to regain stable housing and achieve long-term self-sufficiency.

POSITION PURPOSE

The Project Manager is a newly created builder-focused role designed to bring structure alignment and momentum to a mission-driven fast-paced nonprofit team. As the first person in this position youll have the opportunity to architect and implement systems from the ground upensuring complex cross-functional projects are delivered on time on budget and with high quality.

Collaborating across departmentsincluding marketing development programs and financeyou will lead the coordination and execution of campaigns events communications strategies and strategic initiatives. You will play a critical role in ensuring that marketing projects stay on track and meet all deadlines by facilitating feedback loops managing key materials overseeing project timelines and supporting agency and stakeholder communication.

This is an ideal opportunity for someone who thrives in a collaborative environment enjoys creating clarity through scalable processes and is passionate about advancing meaningful work.

ESSENTIAL JOB RESPONSIBILITIES

Project Planning & Coordination

• Develop and manage project plans with clear goals timelines deliverables and assigned roles.

• Define project scopes and workflows to align cross-functional teams.

• Ensure alignment between organizational priorities and project activities.

• Proactively support the marketing team by managing bandwidth deadlines and shifting priorities.

• Coordinate and maintain a central repository for project materials assets and deliverables.

Stakeholder Engagement & Communication

• Serve as the central point of contact between internal teams third-party agencies vendors and funders.

• Facilitate regular check-ins with internal stakeholders to ensure alignment on marketing and organizational priorities.

• Collect organize and communicate stakeholder feedback to relevant teams to guide revisions and decision-making.

• Collaborate closely with the Marketing Director and CMO to ensure messaging and deliverables are reviewed and approved on time.

Timeline & Budget Oversight

• Manage project timelines and milestones anticipating potential roadblocks and adjusting as needed.

• Track project budgets ensuring expenditures align with organizational policies and grant requirements.

• Support the marketing team in tracking campaign spend invoicing from agencies and reporting for leadership and funders.

• Maintain visibility into marketing and campaign budgets to ensure resource allocation aligns with goals.

Cross-Team Collaboration

• Coordinate task assignments workflow handoffs and collaborative planning between departments with a focus on integrated marketing efforts.

• Work with development programs events and communications teams to ensure marketing materials and assets meet shared needs and timelines.

• Lead the implementation and adoption of project management tools (e.g. Asana Trello or similar) across the marketing team and adjacent teams.

• Support interdepartmental meetings to clarify priorities roles and timelines.

Risk Management & Problem Solving

• Identify risks and potential delays early and develop mitigation plans.

• Troubleshoot project-related issues proactively and escalate critical concerns appropriately.

• Monitor dependencies across teams vendors and external partners to ensure seamless project execution.

• Help resolve process bottlenecks and ensure clarity in decision-making chains.

Monitoring Evaluation & Reporting

• Define and track KPIs for project success especially for marketing initiatives and campaign effectiveness.

• Collect impact data and project outcomes to support storytelling donor updates marketing performance reviews and grant reports.

• Collaborate with the marketing and development teams to analyze campaign effectiveness and drive strategic planning.

Process Improvement & Systems Building

• Continuously refine project management tools templates dashboards and processes.

• Build systems that support repeatable scalable workflows for campaign and content production.

• Capture lessons learned and share insights with leadership to drive a culture of continuous improvement.

• Help onboard and train team members on new tools and processes with a focus on marketing team workflows.

QUALIFICATIONS

• 5-7 years of experience in project management operations or nonprofit program coordination.

• Demonstrated success managing complex projects across teams and timelines.

• Proven ability to design and implement scalable processes and structured workflow for new initiatives.

• Excellent organizational and time management skills.

• Strong communication skills with the ability to work with diverse internal and external

stakeholders.

• Comfort working with project management tools (Asana Trello or similar).

• Budget tracking and reporting experience preferred.

• Familiarity with nonprofit environments and/or grant-funded projects is a plus.

• Collaborative flexible and proactive mindset with a passion for mission-driven work.

PHYSICAL DEMANDS

Employees must be able to perform the essential functions of this role successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position you will be regularly required to talk hear and communicate with both adult professionals. You will frequently use your hands or fingers to handle or feel objects tools or controls. The employee must frequently stand walk sit and reach with hands and arms and may be required to lift and/or move up to 50 pounds occasionally. Specific vision abilities this position requires include close vision distance vision and the ability to adjust focus.

COMPENSATION

This role offers a competitive compensation and benefits package.

LifeMoves is an equal opportunity employer (EOE) committed to building a culturally diverse staff representing the communities we serve. We provide equal employment opportunities to all individuals without regard to age race color religion sex national origin political affiliation marital status physical or mental disability (non-disqualifying) sexual orientation membership or non-membership in an employee organization personal favoritism lived experiences or any other non-merit-based factor. Candidates who are bilingual/bi-cultural of color Native/Indigenous with disabilities who identify as LGBTQIA or who are members of other marginalized groups are strongly encouraged to apply. We aim to create and sustain inclusive equitable and welcoming environments where everyone can thrive.

This job description is not intended to be a complete list of all responsibilities duties or skills required for the job. It is subject to review and change at any time with or without notice in accordance with the needs of LifeMoves. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job duties and responsibilities that may be inherent in a job reasonably required for its performance or required due to the changing nature of the job shall also be considered part of the job holders responsibility.

If you require disability accommodation during the application process please contact the Human Resources Department at .