Constuction Administrator Assistant
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Apogee Consulting was founded in 1999 with a core belief in meeting the practical needs of our clients. Born as an electrical design firm we have evolved into a full-service Architecture and Engineering firm specializing in healthcare design. We are passionate about fostering a truly collaborative design process where architects engineers and other disciplines seamlessly work together towards shared goals. Our flat organizational structure encourages individual growth creativity and a sense of ownership in every project. With a presence across 38 states we offer exciting opportunities to work on diverse and impactful projects that shape the future of healthcare.
General Job Description
This critical role involves supporting the Construction Administration Department by performing administrative assistant duties. This role requires responsiveness excellent communication skills and a proactive mindset. The ideal candidate will be a passionate and driven individual with a relentless drive to explore thrive and collaborate with others. They should demonstrate strong critical thinking effectiveness and an unwavering pursuit of excellence.
Key Duties and Responsibilities
- Manage and maintain Practice Leader and Construction Administrators calendar coordinating internal and external meetings.
- Manage department contact lists distribution lists and communication channels.
- Organize logistics for external meetings including agenda preparation meeting notes and follow-ups.
- Organize and maintain documentation across Procore Autodesk Construction Cloud and Newforma.
- Track commitment and tasks across the department and follow up.
- Maintain department correspondence opening sorting filing and distributing mail and email appropriately.
- Prepare reports presentations and documentation as requested.
- Process and track expense reports and liaise with accounting on behalf of the Practice Leader.
- Assist the department in completing reports correspondence and documentation.
- Assist Construction Administrators with administrative tasks as needed.
- Monitor compliance with company standards for file naming folder structures and use of Newforma/SharePoint project platforms.
Education and Experience
- Education Requirements: Bachelors Degree in business project management or a related subject area preferred.
- Work Experience: 3 or more years of experience in A/E contracting design and construction.
Software Skills and Knowledge
Computer Skills: Ajera Microsoft Office Suite ATS System Autodesk Construction Cloud Procore
Salary Range: $47000 - $75000
Work Environment
This position will be in an open office work environment.
Apogee does not discriminate in employment based on race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization parental status military service or other non-merit factors.
As federal contractors U.S. citizenship is required and background checks will be performed.
PLEASE READ ABOUT THIRD-PARTY RECRUITMENT AND EMPLOYMENT AGENCIES
Recruitment firms and recruiters cannot send unsolicited resumes to Apogee Consulting Group. Apogee will not pay referral compensation or recruiter fees without a signed agreement. If a recruiter or agency sends a resume or applicant without a formal agreement Apogee has the right to pursue and hire the candidate(s) without financial commitment. Apogee Consulting Group owns unsolicited resumes including those submitted to employees.
Required Experience:
Unclear Seniority
Key Skills
- Research and analysis
- Labor Cost Analysis
- Communication skills
- Management Experience
- Microsoft Publisher
- Microsoft Word
- QuickBooks
- Accounting
- Office Experience
- Problem Solving
- Administrative Experience
- Attention to detail
