Human Resources Assistant

PRIMARY PURPOSE:

The Human Resources Assistant will provide essential support to the HR team helping to keep daily operations running smoothly. This role includes handling administrative tasks maintaining employee records coordinating recruitment efforts supporting policy implementation and ensuring compliance with employment regulations. The HR Assistant also plays a key role in onboarding new staff assisting with training initiatives and responding to HR-related inquiries. The ideal candidate is organized detail-oriented and committed to creating a positive and supportive workplace.

WAGE:$18 per hour

HOURS OF WORK: 35 hours/week

PERIOD OF EMPLOYMENT: September 22 2025 -Dec 19 2025

LOCATION:Hybrid

KEY RESPONSIBILITIES:

HR Administration:

• Maintain accurate and up-to-date human resource files records and documentation.
• Provide clerical support to HR staff including document preparation and data entry.

Recruitment Support:

• Coordinate logistics for recruitment efforts including scheduling interviews preparing interview questions and organizing hiring events.
• Participate in the screening of resumes and applications identifying qualified candidates for further consideration.
• Assist in the new employee onboarding process including preparing orientation materials and coordinating orientation sessions.

Employee Relations:

• Serve as a point of contact for employee inquiries directing them to appropriate resources or HR personnel.
• Participate in the development and implementation of employee engagement activities and initiatives.

Training and Development:

• Coordinate logistics for training sessions including scheduling and preparing materials.
• Assist in tracking employee training records and evaluating the effectiveness of training programs.
• Support the HR team in identifying training needs and opportunities for staff development.

Compliance:

• Assist in ensuring compliance with all federal provincial and local employment laws and regulations.
• Help maintain an up-to-date knowledge base of HR policies and procedures.
• Participate in the review and updating of HR policies and procedures to ensure legal compliance.

Health and Safety:

• Support the implementation of workplace health and safety policies and procedures.
• Assist in tracking and maintaining health and safety records including incident reports and workplace inspections.
• Coordinate logistics for health and safety training sessions ensuring employees are aware of workplace safety protocols.
• Assist the HR Manager with site walks for industry partners ensuring safe working conditions for staff and identifying any potential workplace hazards.
• Maintain and update workplace safety documentation ensuring compliance with Occupational Health and Safety regulations.
• Act as a point of contact for basic health and safety inquiries escalating concerns to the appropriate personnel as needed.

Please note: All employees of Civiconnect are expected to follow Company Health and Safety policies procedures and work practices at all times including participating in related training.

PROGRAMS / SOFTWARE USED:

Payworks Microsoft Dynamics CRM Microsoft SharePoint Microsoft Project Microsoft Office. (Please note no prior experience is required and access to programs/software is provided by Civiconnect).

QUALIFICATIONS:

• Pursuing or completed a bachelors degree in Human Resources Business Administration or a related field.
• Experience in an HR support role is an asset.

Skill Knowledge and Abilities:

• Communication and presentation skills
• Willingness to learn and grow
• Dedicated team player
• Must respect the learning environment
• Attention to detail
• Proficiency in HR software and tools
• Highly organized
• Ability to maintain confidentiality

ELIGIBILITY REQUIREMENTS:

Civiconnect receives government funding based on certain eligibility requirements. Please only apply if you meet the following criteria:

• Must be between 18-29 years of age.
• Must be enrolled in part-time or full-time studies at a Canadian post-secondary institution.
• Must be a Canadian Citizen or Permanent Resident.
• Must be able to work full-time for a duration of 14 weeks.

Preference will be given to candidates who identify with one of the following equity deserving groups:

• Racial minority
• First Year Student
• Indigenous
• Francophone
• A woman enrolled in a STEM program
• Disabled**

** Includes vision impairment; deaf/hard of hearing; mental health/cognitive condition i.e. depression anxiety ADHD bipolar; intellectual/learning disorder; autism spectrum; physical disability).

You will need to provide certain administrative documents if offered employment including:

• Proof of ID (copy of Birth Certificate Passport Permanent Resident card).
• Proof of Enrollment letter from Registrars office.
• Completed TD1 & TD1ON form.
• Direct deposit slip from a financial institution.

At Civiconnect we are committed to fostering an inclusive and accessible hiring process for all candidates. If you require an accommodation to participate in our recruitment process please do not hesitate to reach out to our Human Resources team at

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities duties and skills required. This role may be required to perform other related duties as assigned.