Grant Manager / Funding Application Project Coordinator (~10 h/week Volunteer)
Grant Manager / Funding Application Project Coordinator (~10 h/week Volunteer)
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Job Description
Location: Remote (Preference for applicants based in UK/EU)
Commitment: Approx. max 10 Hours/week (Flexible with KPI-driven peaks)
Compensation: Volunteer (unpaid)
Reports to: CFO
Organization: EUSMS gGmbH Mnchen Handelsregister-Nummer HRB 299065
Team Level: Global Operations
Timezone Context: Coordination with teams in GMT1 (Germany) and GMT3 (Kenya)
Role Overview
EUSMS is seeking a proactive and organized person to support us in grant management and application coordination. The focus of this role is on vetting opportunities ensuring organizational readiness and managing the internal process of assembling successful grant applications. Youll act as a project manager for funding applicationscoordinating documents checking internal compliance and steering submissionsrather than primarily searching for new grants.
This is a strategic volunteer role at the heart of our resource mobilization efforts helping fund scholarships hardship relief and grassroots humanitarian programs across East Africa.
Youll work closely with the CFO and a small team (24 volunteers) to manage the grant lifecycle. Youll use Odoo CRM and the Microsoft 365 suite (especially Lists SharePoint and Outlook) to coordinate submissions track pipeline progress and manage documentation. Strong collaboration with field teams in Kenya and Uganda will be essential for building localized evidence-based applications.
Tasks
Key Responsibilities
Internal Vetting & Eligibility
Conduct fit-gap analysis of donor requirements against EUSMS capabilities
Ensure all internal documentation budgets and metrics are in place for compliance
Flag risks or capacity constraints before applications are submitted
Proposal Coordination & Submission
Act as project manager for application preparation: coordinating inputs from finance programs and field teams
Support the writing editing and tailoring of proposals where needed
Ensure submissions meet donor protocols and deadlines
Pipeline & Process Management
Maintain a structured grant tracker using Odoo 18 Community Modules
Keep clear records of application cycles deadlines eligibility checks and outcomes
Occasionally identify new opportunities aligned with our mission (secondary priority)
Monitoring Evaluation & Reporting
Collaborate with the M&E Officer IT Program & Operations in E. Africa CFO and CEO
Ensure reporting schedules and obligations are tracked in Odoo
Support timely submission of interim and final donor reports
Requirements
Key To-Have Skills
Fluency in English (required); German or Swahili strongly preferred
Strong organizational and project management skills; comfortable managing multiple deadlines
Experience with CRM systems (especially Odoo) and Microsoft 365 tools
Strong written and verbal communication skills
Bonus: Previous experience with international development or nonprofit grants
Bonus: Ability to conduct structured web research for grant portals
Benefits
What Youll Gain
Strategic leadership experience in global grant coordination and compliance
Exposure to international donor platforms and funding ecosystems
Hands-on use of Odoo CRM and Microsoft tools in a real-world nonprofit context
The opportunity to shape programs that directly support students and communities in East Africa
A high-impact flexible volunteer position to strengthen your CV or career pivot
Employment Type
Full Time
