Director of Large Contract Payments
Director of Large Contract Payments
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Job Description
****** This is a Civil Service position.- Please note that only a Permanent city employee serving in the title may apply. Please indicate on your cover letter that you have a permanent Administrative Staff Analyst title -or reachable on the Administrative Staff Analyst list; otherwise you will not considered for an interview.
The New York City Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water collecting and treating wastewater and reducing air noise and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country with nearly 6000 employees. We deliver 1.1 billion gallons of high-quality drinking water per day to 8.5 million New York City residents and more than 1 million people in Upstate New York and we collect and treat an average of 1.3 billion gallons of wastewater per day.
The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law City Charter local laws such as LL1 for MWBE Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEPs bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design engineering and construction management services) maintenance and repair contracts and a wide array of supply and standard service addition ACCO staff manages agency compliance with vendor performance evaluations MWBE participation goals opportunities and requirements prevailing wage labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of ten (10) organizational groups: Competitive Sealed Bids Procurement Administration Technology Development & Innovation Contract Administration Contract Compliance and Opportunities Purchasing Management Payments & Accounting Negotiations and Contract Review Large Contract Payments and the Process Optimization & Change Management group.
The Large Contract Payment (LCP) Unit processes all capital and expense-funded payments greater than $250000 covering construction design and professional services contracts. The unit handles approximately 3800 payments annually totaling over $1.1 billion. The unit ensures timely and compliant payments in accordance with NYCs Prompt Payment Rules and Comptrollers Directives.
Reporting to the Senior Director of Accounts Payable the Administrative Staff Analyst will lead the LCP Unit. This role oversees a team of eleven who review and process large contract invoices for regulatory compliance and funding availability. Responsibilities include ensuring timely submissions from internal bureaus assisting in the development of standard operating procedures and performance metrics and supporting the units adherence to prompt payment regulations.
Job duties and responsibilities are outlined below:
.Manage daily operations and direct staff activity to ensure accuracy of payment details in adherence to Comptroller Directives City policies and contract terms and conditions.
.Oversee the implementation auditing and processing of large payments in Procurement Accounting and Tracking (PACT) system PASSPort and the Citys Financial Management System (FMS/3) for payment vouchers. s
.Provide excellent customer service; communicate coordinate and resolve payment issues with vendors and other stakeholders.
.Utilize data and dashboards to manage timeliness and communicate performance metrics to team.
.Prepare accruals as part of the Year-End-Closing and process the clearing of accruals throughout the fiscal year.
.Reconciliation of retainage accounts in coordination with the NYC Comptroller office on all applicable Capital and Expense contracts.
.Analyze and reconcile payment warrant process review financial records and supporting documentation for accuracy and completeness; coordinate with payment staff and vendors to initiate
corrective actions.
.Ensure proper filing maintenance and retention of the payment records and contract documents.
ADMINISTRATIVE STAFF ANALYST ( - 1002D
Qualifications :
1. A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a closely related field and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
