QuickBooks Bookkeeper & Administrative Specialist
QuickBooks Bookkeeper & Administrative Specialist
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Job Description
This is a remote position.
Join a dynamic and growing distribution company based in the heart of San Francisco! This established business operates with a dedicated sales team and comprehensive delivery operations across their market. Having built a strong foundation with modern technology systems they are now expanding their administrative support team to keep pace with continued growth.
This role offers an excellent opportunity for an experienced administrative professional to take on varied and engaging responsibilities that support critical business operations. You ll be at the center of the company s workflow transforming sales activities into accurate documentation coordinating delivery logistics and maintaining financial records that drive the business forward. From invoice management to manifest creation and bookkeeping your work will directly impact the company s success.
Key Responsibilities
Process and generate professional invoices based on sales submissions and customer orders
Create and manage detailed delivery manifests to ensure smooth distribution operations
Maintain and update product menus and catalog information to reflect current offerings
Perform accurate data entry for bookkeeping and financial records
Conduct account reconciliations to ensure accuracy and compliance
Collaborate with the sales team to ensure seamless order processing and customer satisfaction
Proven experience with QuickBooks for bookkeeping and financial management
Familiarity with Zoho CRM for customer relationship management
Strong attention to detail and accuracy in invoices and financial data entry
Ability to work independently while handling multiple priorities
Experience with logistics coordination or manifest creation (highly preferred)
Excellent organizational skills and ability to meet deadlines in a fast-paced environment
Strong communication skills for collaborating with sales and delivery teams
Permanent work-from-home arrangement
Immediate hiring
Proven experience with QuickBooks for bookkeeping and financial management Familiarity with Zoho CRM for customer relationship management Strong attention to detail and accuracy in invoices and financial data entry Ability to work independently while handling multiple priorities Experience with logistics coordination or manifest creation (highly preferred) Excellent organizational skills and ability to meet deadlines in a fast-paced environment Strong communication skills for collaborating with sales and delivery teams
Education
N/A
Employment Type
Full Time
