Executive Assistant PH Ortigas
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We re looking for a highly organized assertive and data-driven Executive Assistant to join our Ortigas office. This is not a traditional admin role - you will be the operational right hand to our CEO ensuring their time priorities and projects are managed with precision.
In this role you ll combine advanced diary and inbox management with hands-on project coordination working primarily in Zoho Projects to keep initiatives on track and risks under control. You ll be the central point of communication for our executives liaising with internal and external stakeholders and ensuring that every action is followed through.
This is a full-time onsite role with a 5:30 AM to 2:30 PM shift supporting our global operations.
What You ll Do
- Manage complex diaries for the CEO prioritizing high-value activities
- Organize and maintain executive inboxes filtering urgent matters and ensuring timely follow-up
- Coordinate travel arrangements meetings and events with minimal disruption to the schedule
- Prepare review and edit executive-level documents reports and presentations
Project Management
- Use Zoho Projects to monitor timelines deliverables and dependencies
- Track project progress identify risks and proactively recommend solutions
- Liaise across departments to ensure alignment and accountability for action items
Risk and Data Management
- Identify potential challenges early and propose mitigation strategies
- Maintain accurate records and data for reporting and decision-making purposes
- Support data-driven decision-making by providing timely updates and status reports
Stakeholder Communication
- Act as a primary point of contact for internal and external communications on behalf of the CEO
- Draft professional correspondence and manage follow-ups across multiple time zones
- Coordinate with global teams to ensure smooth information flow and task execution
Requirements
We re looking for someone with:
- 5 years experience as an Executive Assistant Project Manager or similar role supporting C-level executives
- Strong background in project management preferably with Zoho Projects or similar platforms
- Proven ability to manage high-volume diaries and inboxes with precision
- Assertive confident communicator with excellent English skills - both written and verbal
- Strong risk-awareness and problem-solving capabilities
- Highly organized detail-oriented and proactive in anticipating needs
- Experience in B2B or offshore staffing environments is a plus
Benefits
- Full-time role based in our Ortigas HQ - work side-by-side with our executive leadership team.
- Be part of a fast-growing company where your role directly impacts the organization s success.
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!
What You Bring We\'re looking for someone with: 5+ years experience as an Executive Assistant, Project Manager, or similar role supporting C-level executives Strong background in project management, preferably with Zoho Projects or similar platforms Proven ability to manage high-volume diaries and inboxes with precision Assertive, confident communicator with excellent English skills - both written and verbal Strong risk-awareness and problem-solving capabilities Highly organized, detail-oriented, and proactive in anticipating needs Experience in B2B or offshore staffing environments is a plus
Company Industry
General Employment Services / Executive Offices
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
