Executive Assistant
Executive Assistant
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Job Description
As an Executive Assistant you will be responsible for providing day-to-day administrative support to senior leaders within CPP Investments including managing calendars meetings expenses events presentations travel correspondence and departmental initiatives.
Team Summary
This is an opportunity to play an integral role in the team responsible for CPPIBs accountability to stewards global government relationships stakeholder affairs and navigation of geopolitical themes. You will be directly supporting 3-4 members of that team on a daily basis reporting in to the Head of Global Public Affairs based in Toronto. You may be asked to provide additional (non-daily) support to other team members.
While the team itself is global those members you support directly will be based in your time zone. This important role is pivotal to the success of the broader team; this individual will participate in all team meetings and play a proactive role in coordinating among senior leaders and spotting areas for improved collaboration or more efficient processes. This individual will be expected to liaise closely with counterparts in the Office of the CEO and other parts of the organization and to establish good working relationships with counterparts in governments and elsewhere.
Accountabilities:
- Provides general administrative support to the relevant Managing Director(s) and where appropriate to the wider team.
- Books and supports complex global travel arrangements itineraries or other related duties.
- Prepares Executive and Department-level documents and ensures submissions are delivered on a timely basis with meticulous attention to detail.
- Proactively manages multiple calendars including scheduling internal and external meetings room bookings and calls and works with global departments/offices to coordinate logistics.
- Coordinates the departmental and team event planning process as required.
- Supports the onboarding of new employees joining the team.
- Works closely with external partners assistants vendors and other stakeholders to schedule meetings or events.
- Work closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
- Ensures team members are prepared for all meetings and carry-forward action items.
- Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization with utmost discretion.
- Coordinates and performs critical internal processes for the team.
Qualifications :
- College diploma or bachelors degree
- 6 years administrative support with experience working in a fast-paced professional environment.
- Prior experience in the financial services or related industry is an asset.
- Requires strong communication skills both written and verbal in English
- Experience with complex calendar management booking high-profile meetings and events scheduling travel and performing the expense reimbursement process.
- Experience providing support to senior professionals and managing competing priorities.
- In-depth knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.
- Coordinates and performs critical internal processes for the team.
Additional Information :
Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-JB1 #LI-Onsite
At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.
We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.
Our Commitment to Inclusion and Diversity:
In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.
Disclaimer:
CPP Investments does not accept resumes from employment placement agencies head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
