Sr Administrative Coordinator

At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.

Every member of Gileads team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.

Job Description

The Clinical Data Sciences (CDS) organization is accountable for the study design data generation and analysis activities that support Gileads global clinical pipeline including Gilead-led post-authorization studies. Through its Development Systems dept CDS also provides an important bridge between the Development and Enterprise-IT organizations implementing and managing Developments unique technology needs. CDSs vision is to advance therapeutics by providing ananalytical rigorous anddata-driven foundation for innovation and excellence in drug development.

As the Sr Administrative Coordinator you will provide administrative leadership to CDS and administrative support for the SVP of Clinical Data Science. This role also serves as indirect leader of an administrative team requiring proactive coordination across the CDS functions.

Responsibilities:

• Serves as an indirect leader of an administrative team fulfilling many or all of the following:

  • Assists in overall resource allocation of administrative support for function/geography helping to coordinate back-up coverage and distribution of workload

  • Drives continuous improvement within an administrative team with the adoption of new approaches and processes

  • Chairs a regular administrative team meeting to keep the group informed of business issues address needs and opportunities and ensure continued alignment

  • Plays a lead role in team building and engagement across the administrative group within a function/geography

  • Participates in the recruitment of new administrative talent serving as a key stakeholder in the interview and selection process

  • Actively mentors and coaches other administrative talent within function/geography as part of their performance and ongoing development

• Serves as principal point person in coordination with leaders and administrative team on broader organizational management and business processes across function/geography including town hall meetings communications and project coordination

• Collaborates with Chief of Staff in facilitation of executive leadership meetings agendas logistics and materials and tracking of outstanding action items

• Assumes key role in onboarding and integration of new senior executives

• Leads the coordination of meeting and travel arrangements across multiple functions geographies and organizations

• Serves as a partner and key stakeholder for the function/geography with cross functional stakeholders including Finance Human Resources Legal Public Affairs and other senior administrative professional staff

Basic Qualifications:

• MA/MA and 0 years relevant experience; OR

• BA/BS and 2 years relevant experience; OR

• AA and 4 years of relevant experience; OR

• High School diploma and 5 years of relevant experience

Preferred Qualifications:

• Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity

• Demonstrates strong judgment in appropriately dealing with sensitive and confidential information

• Effectively organizes team resources around top priorities and influences to get things done

• Strong business acumen and demonstration of business knowledge

• Anticipates business needs and identifies focus areas in support of business objectives

• Exercises discretion to make decisions on behalf of the leader/organization on areas of influence

• Acts as a team player that collaborates and networks both within and outside of specific site/function/geography

For additional benefits information visit:

Eligible employees may participate in benefit plans subject to the terms and conditions of the applicable plans.

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