Executive Assistant (with Compliance Support) -
Executive Assistant (with Compliance Support) -
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position : Executive Assistant (with Compliance Support)
Work Hours (Client) : 8:00 AM EST 8 hours per day with some flexibility
Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : South Africa
Work Location : REMOTE
Type of Contract : Independent Contractor
Company/Client Overview:
The company is a Cayman Islands based firm that provides independent directorship and governance services to funds foundations and other regulated entities. Operating in a fast-growing compliance-focused environment our team combines deep expertise in finance law and digital assets with a commitment to strong governance regulatory integrity and client service. We are a lean high-performing organization where professionalism discretion and adaptability are essential and we value individuals who bring initiative and reliability to help us scale effectively.
Duties and Responsibilities:
We are seeking a highly organized and proactive Virtual Assistant / Executive Assistant (with Compliance Support) to provide direct support to two senior leaders of the company. This dual-role position will combine classic EA duties with compliance administration ensuring efficient day-to-day operations while maintaining regulatory standards.
Executive Assistant (primarily supporting an independent director)
- Coordinate meetings calendars and travel arrangements
- Assist with document execution filing and storage
- Maintain orderly client document management within our shared drive
- Support preparation and organization of materials for client engagements and travel
Compliance Administration (primarily supporting Head of Finance & Operations)
- Assist with client onboarding including meeting coordination and documentation flow
- Liaise with external compliance partner to ensure timely and accurate KYC collection
- Track and coordinate execution of Directorship Services Agreements (DSAs)
- Update and maintain compliance records in and internal systems
Minimum Requirements:
Language requirement: Excellent English Communication Skills
Education: Bachelors Degree (ideally)
Experience: 3 years of related experience
Skills & Experience
- Proven experience in an EA/VA role with strong administrative and organizational skills
- Familiarity with compliance onboarding or financial services processes (AML/KYC background highly beneficial)
- Excellent attention to detail and ability to manage confidential information in a regulated environment
- Strong written and verbal communication skills in English
- Proficiency with Microsoft Office cloud-based document management and workflow tools
Attributes
- Highly dependable and able to work with discretion in a confidential regulated environment
- Flexible and proactive problem-solver with a service-oriented mindset
- Comfortable working across different time zones. The role will be remote and candidate should be willing to align with EST hours and be highly flexible.
Employment Type
Full-time
