Document Specialist
Document Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
JL Exhibit Services is a respected leader in trade show and event solutions providing comprehensive support from design and production to logistics and execution. Known for our reliability creativity and attention to detail we help clients make a lasting impression at every event.
Position Summary
JL Exhibit Services is seeking a highly organized and detail-oriented Document Specialist to manage the creation formatting organization and quality control of company documentation. This role ensures that all internal and client-facing documents are accurate consistent and meet brand and compliance standards. The ideal candidate is experienced in document management editing and collaborating across departments to support smooth workflow and communication.
Key Responsibilities
Create edit format and proofread documents such as proposals contracts schedules internal forms and client communications
Ensure consistency in formatting branding and version control across all documents
Maintain document templates and ensure teams are using current versions
Organize and manage digital document filing systems for easy retrieval and reference
Collaborate with departments to gather necessary content and ensure accuracy
Track and manage document revisions approvals and distribution timelines
Ensure compliance with company guidelines and industry standards
Assist with document-related tasks during trade show planning and execution phases
Qualifications
High school diploma or equivalent required; Associate or Bachelor s degree preferred
2 years of experience in document control technical writing or administrative support
Advanced proficiency in Microsoft Office (especially Word Excel and PowerPoint)
Excellent grammar spelling and proofreading skills
Strong attention to detail and commitment to document accuracy
Ability to manage multiple projects and meet deadlines
Strong organizational and communication skills
Preferred Skills
Experience in the trade show event planning or logistics industries
Familiarity with PDF editing tools (e.g. Adobe Acrobat)
Knowledge of file naming conventions digital archiving best practices and document control systems
Experience with project management tools (e.g. Smartsheet Trello or similar)
Benefits:
Competitive salary
Flexible work options (on-site or remote depending on business needs)
Opportunities for professional development and advancement
Supportive and collaborative team environment
Include other company-specific benefits such as PTO health insurance
Employment Type
Full Time
