HR Coordinator
HR Coordinator
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Job Description
Purpose:
To provide end-to-end support in daily HR operations within a fast-paced engineering and regional HQ environment ensuring accuracy compliance and timely execution of all HR-related processes. This role operates under the supervision of the HR Manager and involves close coordination with employees across all levels to drive a positive employee experience maintain HR records and systems and support payroll and reporting processes in compliance with company policies and statutory requirements.
SPECIFIC DUTIES ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
- Serve as the first point of contact for employees addressing HR-related inquiries with clarity empathy and professionalism.
- Maintain organize and update employee personnel files ensuring confidentiality and compliance with local labor regulations and company policy.
- Prepare letters and documentation related to employment matters including appointment confirmation promotion transfer resignation and other HR communications.
- Support recruitment and onboarding processes including interview coordination document collection induction and integration into the companys systems.
- Conduct onboarding sessions and facilitate the orientation process ensuring employees understand HR policies safety procedures and available benefits.
- Accurately update and track staff movement promotions exits and salary changes in HR systems.
- Manage and update employee compensation and benefit records such as medical coverage and company insurance ensuring timely processing and communication.
- Assist in the preparation of payroll-related data including attendance leave salary changes deductions allowances and overtime ensuring accuracy and timely submission to the payroll team.
- Ensure compliance with payroll policies statutory requirements and timely documentation for audit trails.
- Provide audit support by preparing and organizing required HR documentation for internal and external audits and promptly addressing any audit queries.
- Support preparation of HR-related finance reports including headcount reporting employee cost tracking and monthly reconciliation data.
- Assist in employee work permit applications and renewals ensuring timely submission and follow-up with relevant authorities.
- Support the HR Manager in planning and executing employee engagement and development initiatives including surveys recognition activities and communication forums.
- Engage with employees regularly to understand their concerns provide HR assistance and reinforce HR practices and HSE policies.
- Support the Site Lead in preparing the Crisis Management and Business Continuity Plan and participate in regular team discussions to ensure the Singapore site is compliant with Smiths Detections internal audit requests.
- Lead and execute all regular HSE activities under the supervision and guidance of the APAC HSE & Compliance Manager to ensure full compliance with global HSE guidelines.
- Perform general administrative tasks including attendance monitoring HRIS updates report generation and other assigned HR duties.
- Take on special projects and tasks as delegated by the HR Manager to support strategic and operational HR goals.
Qualifications :
Qualifications & Skills:
- Diploma or Degree in Human Resources Business Administration or a related field.
- Proficient in written and spoken English. Good command of Malay or Chinese is a plus. Must be able to explain policies and processes effectively to all employees.
- Strong interpersonal and communication skills with a people-centric approach and willingness to engage directly with shopfloor employees.
- Working knowledge of Microsoft Office applications (Excel Word Outlook PowerPoint); experience with HRIS is an added advantage.
- High level of accuracy integrity and discretion in handling confidential employee data.
- Strong organizational skills and ability to manage multiple priorities in a fast-paced manufacturing environment.
- Prior experience in HR coordination or generalist roles within a plant or industrial setting will be an advantage.
Additional Information :
Join us and well help build your career with excellent training and opportunities for career growth across the business both locally and globally. Youll experience an inclusive environment with strong leadership and a focus on safety and wellbeing. Youll also have the flexibility to choose from a wide range of benefits to suit your lifestyle offering you and your family support from a health and wellbeing financial and lifestyle perspective.
Join us and work for a world-leader with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color religion sex sexual orientation gender identity national origin economic status disability age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics where we celebrate support and embrace diversity.
At no time during the hiring process will Smiths Group nor any of our recruitment partners ever request payment to enable participation including but not limited to interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website (Careers - Smiths Group plc)
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
