Administrative Support Specialist - Quickbooks (ZR_26655_JOB)
Administrative Support Specialist - Quickbooks (ZR_26655_JOB)
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Job Description
This is a remote position.
- 20 hours/week to start
- This role is scheduled Monday to Friday beginning at 20 hours per week with the expectation of flexibility to increase hours and occasionally work on weekends during peak periods.
- Client timezome: EST (Canada)
We are seeking a detail-oriented and highly analytical Offshore Admin Specialist to support our finance team with credit card transaction reconciliation and tagging. The successful candidate will be responsible for reviewing credit card exports and matching them against existing QuickBooks transaction data. The primary goal is to identify and tag any missing transactions and assign appropriate categories based on historical data. This role does not involve corrections conversions or duplicate checks only comparison tagging and basic categorization
Key Responsibilities:
Review and compare two data sources:
QuickBooks Export: Contains logged transactions from the back office
CEO Credit Card Export: Contains raw transaction data directly from the credit card provider
Identify transactions from the credit card statement that are missing in the QuickBooks export
Tag missing transactions using the provided dropdown options in the spreadsheet
Assign categories to missing transactions where applicable based on historical categorizations (e.g. Uber Transportation/Taxis)
Leave category fields blank if uncertain or if no clear categorization exists
Maintain strict accuracy and consistency no restructuring no flagging duplicates and no manual corrections or conversions
Deliver a clean and updated spreadsheet with:
Missing transactions properly tagged
Appropriate categories filled in where confidently applicable
No unauthorized changes to existing data
Requirements:
Proven experience in administrative finance support or data reconciliation roles
Strong proficiency in Excel or Google Sheets (filters dropdowns basic formula navigation)
Excellent attention to detail and high accuracy in data comparison
Familiarity with QuickBooks or similar accounting systems (preferred)
Ability to follow specific instructions and workflows with minimal supervision
Strong organizational skills and the ability to meet deadlines
Comfortable working with numeric data and approximate matching (e.g. small date or amount variances)
Confidentiality and discretion when handling financial data
Independent Contractor Perks
- Permanent work-from-home
- Immediate hiring
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Education
S
Employment Type
Full Time
