INTERNAL CALL RFP300748 Administrative Analyst
INTERNAL CALL RFP300748 Administrative Analyst
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Job Description
ADMINISTRATIVE ANALYST- CLIMATE ACTION AFRICA
THE ORGANIZATION
The Alliance of Bioversity International () and the International Center for Tropical Agriculture (CIAT) () delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people s lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.
With novel partnerships the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet drive prosperity and nourish people in a climate crisis.
The Alliance is part of CGIAR a global research partnership for a food-secure future.
About the position
The Climate Action Lever focuses on both climate change mitigation and adaptation emphasizing research-driven insights cutting-edge digital innovations strategic finance and investments supportive policies and commitment to gender and social inclusion. Our work involves equipping diverse stakeholders from smallholder farmers to government agencies and private-sector entities with the tools and knowledge to identify and anticipate climate risks develop innovative responses to absorb and recover from shocks and shape policies and investments that foster sustainable growth and equitable outcomes.
This position is part of the Climate Action Lever 3 Africa Support Team and will focus on providing administrative and logistics support to research staff of Climate Action Africa in coordination with the Senior Program Associate and the rest of lever 3 support staff.
Main responsibilities
Administration
- Support Climate Action Africa with administrative coordination of program/project implementation activities involving extensive liaison with a diverse organizational units to initiate requests obtain necessary clearances process and follow-up on administrative actions such as raising requests for personnel consultants student interns procurement of supplies and services payments for service providers etc.
- Process all travel requests ticket flight options ticket requests monitoring of the trip (departures/arrivals on time advance travel processing insurance visas requirements legalization and reimbursement of expenses.
- Support key events including several high-profile international conferences in collaboration with partners and / or donors in Africa.
- In Liaison with Africa Research Support units support the coordination and organization of all meetings and workshops in East and South Africa (ESA) and West and Central Africa (WCA) related to the lever both internal and external
- Support and collaborate with the lever teams in the design of workshops and meetings at national and international level.
- Process assigned tasks from requests sent by Lever 3 staff.
- Collaborate with implementing requests within agreed deadlines as well as to keep internal task tracking spreadsheets and communicate status / completion over email to requesters.
- Support monthly meetings of the lever teams.
- Ensure that donor rules and institution policies and directives regarding the use of funds for services trips events and consultancies are enforced (Collection and correct registration in Share Point of required documentation)
Plans
- Supporting preparation of proposal budgets in the absence of Proposal Specialist.
- Reviewing grant agreement to ensure compliance with internal policies and donor requirements.
- Distribution of new budgets and creation of the project codes in the system.
- Monitoring of project budgets to ensure no budget over runs.
- Sharing budget status with the project leaders and providing financial guidance during monthly meetings.
- Reviewing of Partner agreements to ensure compliance to the donor rules and Alliance internal policies.
- Reviewing of Partner reports and registering the expenses in the ERP system.
- Preparing and updating Personnel cost allocations (PCA) monthly.
- Preparing quality donor financial reports on a timely basis.
- Reviewing and approving the substation cash flows.
- Supporting monthly closing and fiscal year accounting processes.
- Coordinating of project audits.
Requirements
Education qualifications and experience
- A bachelor s degree in business administration accounting finance or related fields
- Minimum two (2) years of work experience in similar positions
- Be proficient with basic computer programs such as Microsoft Word Excel and Outlook and have some experience in project management.
- Proof of outstanding communication skills to be applied in dialogs with a wide array of actors such as international organization representatives members of national governments members research and private sector representatives experts and farmers.
- Excellent organizational skills with strong analytical problem-solving abilities and attention to detail.
- Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment including with external stakeholders and excellent interpersonal skills.
- Ability to provide a high level of service under pressure.
Benefits
Terms of employment
This is a nationally recruited position based in Nairobi-Kenya. The initial contract will be for up to one (1) year subject to a probation period of Three (3) months and is renewable depending on performance and availability of resources. This position is at BG06 level in a scale of 14 levels with level 14 being the highest.
The Alliance Bioversity-CIAT offers a multicultural collegial research environment with competitive salary and excellent benefits. We are an equal opportunity employer and strive for
gender diversity and inclusion in our staff without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status or any other characteristic.
Applications
Note: The Alliance does not charge a fee at any stage of the recruitment process (application interview meeting processing or training). The Alliance also does not concern itself with information on applicants bank accounts.
Applications closing date: 20
Employment Type
Full Time
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