Admin Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
We are seeking a motivated and reliable Administrative Assistant to provide exceptional office and administrative support to our team. The ideal candidate will be highly organized detail-oriented tech-savvy and able to communicate effectively with clients staff and management. This role requires a proactive approach to managing daily tasks coordinating schedules and ensuring smooth office operations. The position requires working in alignment with US time zones.
Key Responsibilities
Manage incoming and outgoing correspondence including phone calls emails mail and packages.
Schedule and coordinate appointments meetings and tours ensuring timely follow-up.
Manage and maintain managers calendars including resolving scheduling conflicts and sending reminders.
Maintain and organize digital and virtual filing systems.
Prepare and process documents reports and forms accurately.
Assist in screening potential prospects or clients and provide information as needed.
Coordinate with building management vendors and service providers to ensure operations run smoothly.
Receive and process payments maintain accurate records and handle basic bookkeeping tasks.
Provide front desk reception duties greeting visitors in a professional manner.
Monitor and order office supplies ensuring the workspace remains clean and organized.
Handle customer inquiries complaints and requests with professionalism and courtesy.
Utilize and update CRM systems to manage client data and track interactions.
Use task/project management platforms to track deadlines log into company systems and maintain workflow efficiency.
Support management with administrative tasks including data entry and report preparation.
Qualifications & Skills
Proven experience in administrative front desk or office support roles.
Strong organizational and multitasking skills with excellent attention to detail.
Excellent verbal and written communication abilities.
Ability to work independently and collaboratively as part of a team.
Strong interpersonal skills and the ability to build rapport with clients and colleagues.
High level of discretion and ability to handle confidential information.
Proficiency with office software CRM systems and scheduling/task management platforms (e.g. Google Calendar Outlook Trello Asana or ).
Tech-savvy with the ability to quickly adapt to new tools and digital workflows.
Flexibility and availability to work according to US time zones.
Requirements
Bachelor s degree in Business Administration Office Management or related field.
Relevant certifications in office administration customer service or software proficiency (preferred).
Employment Type
Full Time
