Deals administrator
Deals administrator
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Job Description
Job Overview
Our client Royal LePage Action Realty in Brantford Danny DeDominicis is seeking a detail-oriented Real Estate Office and Deals Administrator to join their team. The ideal candidate will provide complete deal and administrative support to the team helping them manage listings client communications closings and office tasks efficiently.
Responsibilities:
- Assist in preparing and organizing real estate documents and listings
- Coordinate property showings and open houses (listing signage brochures etc.)
- Communicate with clients vendors and other professionals via phone and email
- Support agents with administrative tasks such as scheduling appointments and managing calendars
Managing all aspects of Sales Files from inception to the completion of payroll in a timely manner
Calculating sales commission payouts preparing and sending commission invoices/payroll
Working closely with Real estate Agents Brokerages and Lawyers
Responding to all emails and phone calls in a timely and professional manner
Scanning all information into online system and Filing confidential information
Job Type: Part-time 20-30 Hours Per Week with flexibility based on business needs and workload. Option to expand the hours with additional responsibilities and duties such as social media marketing etc.
Operations & Sales Assistant We are looking for a highly organized and process-driven Operations & Sales Assistant to support our growing team. This role is ideal for someone with experience in operations, process optimization, and systems creation, who thrives in a fast-paced environment and is eager to improve efficiency across multiple departments. The ideal candidate will take of operational workflows, streamline onboarding/offboarding processes, and reporting and administrative functions to support our agents and leadership team. What s Involved Operational Process & Systems Management Evaluate, document, and refine onboarding, offboarding, and agent support processes improve efficiency. Create and implement standard operating procedures (SOPs) for key administrative and sales support functions. Optimize use of technology tools such as Trello, Follow-up Boss, Broker Wolf, DotLoop, and CRM systems to enhance workflow automation. Agent Support & Onboarding Conduct individual training and orientation sessions for new agents. Manage all aspects of agent onboarding (all branches), including paperwork, TRREB and RECO applications/transfers, and account setups (Google, DotLoop, CRM). Initiate follow-up processes for managers and agents to ensure smooth transitions. Oversee Broker Wolf deal processing setup for all new agents. Agent Offboarding Manage all administrative aspects of agent departures, including paperwork processing and account closures. Ensure a seamless transition by following structured offboarding procedures. Administrative & Sales Support Maintain a Weekly Agent Report tracking recruiting, incoming, and outgoing agents. Manage the Distillery Training Calendar, scheduling workshops and training sessions. Facilitate lead transfers for call sessions across all branches. Oversee and respond to group inboxes (e.g., , ). Generate and distribute sales reports to the Senior Leadership Team (SLT) as needed. Provide sales data to the Marketing team upon request. Event & Meeting Coordination Track and coordinate annual agent awards. Order food for meetings, workshops, and training sessions. Schedule and manage meeting bookings for SLT. Support event planning initiatives for company-wide activities. Talent Specs 3+ years of experience in operations, process management, or systems creation, preferably in real estate, professional services, or a related field. Strong ability to create, refine, and implement efficient workflows. Experience using Trello, Follow-up Boss, Broker Wolf, DotLoop, Google Suite, and CRM systems (or similar platforms). Exceptional organizational, analytical, and problem-solving skills. Proven ability to manage multiple priorities, work independently, and take initiative. Strong communication and interpersonal skills to support agents and leadership teams. A proactive, solution-oriented mindset with a focus on process improvement.
Employment Type
Full Time
