Office Manager
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
19-08-2025
Vacancies:
1 Vacancy
Job Summary
(Please note this role is 5 days/week onsite Downtown Toronto)
Our client is a high-growth technology company backed by leading investors and recognized as a certified Best Place to Work. They are scaling quickly and building a workplace where people can do their best work. As the Office Manager you ll play a critical role in keeping the team running smoothly and ensuring the CEO is supported at the highest level. This role is a mix of operational excellence (70% office management) and direct executive support (30% EA).
Office Management:
- Own day-to-day office operations
- Monitor and order office and kitchen supplies ensure stock is maintained
- Set up and maintain boardrooms AV systems and shared spaces
- Be the main point of contact for property management and landlord relations
- Anticipate needs and solve issues before they become problems
- Manage shipping receiving and other administrative tasks that come up
- Support onboarding logistics like shipping laptops swag and equipment to new hires and ensure everything is set up
- Enhance the office environment to support collaboration and productivity
- Drive employee experience by making the workplace seamless and engaging
- Support company events (catering food orders hotel bookings logistics)
- Be the first point of contact for day-to-day operational issues and resolving them quickly
- Ensure consistent high-quality operational and administrative support across the company
Executive Assistance (30%)
- Assist with meeting preparation agendas materials and follow-up
- Provide proactive calendar and schedule support for the CEO
- Help coordinate internal and external communications
- Monitor and organize the CEO s inbox flagging priorities and drafting communications where appropriate
- Support the CEO on special projects as they arise ranging from strategic initiatives to one-off requests
- Anticipate needs and step in with solutions ensuring the CEO s time and focus are maximized
Requirements
- 3 years in office management operations or executive support
- Proven track record overseeing daily operations in a fast-paced environment ready to jump into special projects or unexpected tasks with enthusiasm
- Super organized the type of person who loves sticky notes highlighters and keeping every detail in order
- You re a people-person. You care deeply about the little things that make people s lives easier and you anticipate their needs before they arise
- Strong multitasking skills with a proactive resourceful and solutions-focused mindset - you get it done
- Tech-savvy comfortable with AV systems and office tools - you re the fixer of all things
- You re scrappy and solutions-focused - if you haven t done something before you re resourceful and do what it takes to figure it out
- Naturally helpful kind and approachable you re the person people turn to for support
- Experience coordinating events vendors or logistics
- You re detail-oriented you sweat the small stuff and ensure nothing falls through the cracks
- Above all you are proactive adaptable and willing to do whatever it takes to ensure things run seamlessly
- All candidates must be eligible to work in Canada
Benefits
- Competitive compensation and equity program
- Comprehensive health and wellness benefits
- Generous paid time off and holiday closure
- Company-provided laptop and tools to set you up for success
operations adminstration office manager executive assistant calendar organization
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
