Administrative Assistant II, General

Union: Non-Union
Number of Vacancies: 1
Site: Princess Margaret Hospital
Department: Genetics Program
Reports to: Manager Genetics Program
Hours: 37.5 hours per week
Shifts: Mon - Fri 8:30 - 4:30
Status: Temporary Full Time ( September 2026 )
Closing Date: September 5 2025

Job Description 

The University Health Network (UHN) Genetics Program specializes in supporting individuals diagnosed with or at risk for inherited conditions. Our multidisciplinary team provides comprehensive services including family risk assessment diagnosis management education and ongoing support.

We are currently seeking a Temporary Administrative Assistant to support a subset of physicians within the Genetics Program. This role involves managing academic and clinical schedules coordinating with affiliated medical trainee programs and providing high-level administrative support. This is an on-site role.

Key Responsibilities

• Provide advanced word processing and document preparation using medical terminology.
• Manage physician calendars including scheduling meetings clinics and academic commitments.
• Coordinate training and call schedules for medical trainees in collaboration with affiliated programs.
• Perform reception duties including handling inquiries and directing communications.
• Administer billing procedures and monitor budget records.
• Maintain and organize filing systems for efficient information retrieval.
• Perform other administrative duties as assigned.

Qualifications :

• Completion of a post-secondary education program in a relevant field (e.g. health administration office administration medical office assistant or related discipline).
• Proven experience in administrative support preferably in a healthcare or academic setting.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and scheduling software.
• Familiarity with medical terminology is an asset.
• Ability to work independently and exercise sound judgment.
• Excellent communication and interpersonal skills.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time