APS4 Executive Assistant
APS4 Executive Assistant
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Job Description
Job Description
Position Title: APS4 Executive Assistant
Employment Type: Approximate 6-month non-ongoing contract with possibility of extension
Location: Canberra ACT
Hourly Pay Rate: $78770 per annum plus 15.4% superannuation
Security Clearance/Requirements: Baseline security clearance
ABOUT THE ROLE
An exciting opportunity exists for an experienced Executive Assistant to support senior leadership within a Federal Government department. This dynamic role involves managing executive calendars coordinating travel and meetings and supporting a wide range of administrative functions critical to the smooth operation of the division.
KEY RESPONSIBILITIES
Diary management travel coordination and meeting preparation including the collation of documentation and briefing packs
Manage incoming communications including call triage and directing queries to appropriate stakeholders
Draft routine to moderately complex correspondence undertake minute taking and manage administrative duties such as filing photocopying and document scanning
Coordinate responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS)
Provide assistance with financial administration including corporate credit card reconciliation and use of expense management systems
Build and maintain professional relationships with internal and external stakeholders
Contribute to process improvement and efficiency initiatives within the team
Participate in the Executive Assistant Network and support broader branch functions as required
SKILLS AND EXPERIENCE
Strong organisational and time management skills with the ability to manage competing priorities
High level of proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and expense systems such as Expense8
Excellent written and verbal communication skills
Ability to manage confidential information with discretion and professionalism
Strong attention to detail and effective problem-solving skills
Well-developed interpersonal skills with the ability to liaise with stakeholders at all levels
Proven ability to work effectively in a fast-paced and dynamic environment
ELIGIBILITY
Australian citizenship is required
Baseline security clearance is required at time of application.
Apply now or contact Angel Malkovich on (02)for a confidential discussion.
PLEASE NOTE: Applications for this role will close on 27th August your application is received after this date well be happy to keep your CV on file for similar opportunities that may come up. We encourage you to apply even if the closing date has passed.
SOS Recruitment is committed to the principles of workplace diversity and equity in employment. We encourage applications from Aboriginal and Torres Strait Islander peoples people with disabilities women individuals with family responsibilities those from diverse linguistic and cultural backgrounds religious beliefs and LGBTIQ communities.
Employment Type
Full-Time
