Administrative Coordinator

To be considered for this opportunity please submit a cover letter with your resume this can be added at the same place in the application process either as a separate document or one document with resume.

About Student Life at USC

USC Student Life is devoted to supporting educating and engaging students. USC Student Life is focused on providing all students the opportunity to reach their educational personal and professional aspirations.

About Campus Activities

The Campus Activities department significantly impacts the student experience for a campus of approximately 50000 students. Campus Activities mission is to build community and foster leadership development through co-curricular opportunities that enhance the Trojan experience. The department is responsible for the key functional areas of Recognized Student Organization support and services Student Government advisement and support campus-wide student programming and leadership of the Trojan Welcome Experience programming and collaboration with the Director and Assistant Directors the Administrative Coordinator will support office operations office policy and procedures enforcement uphold office systems and support Student Government and Campus Activities financial and budget management.

About the Opportunity

The Campus Activities Administrative Coordinator is the primary administrative assistant and operations management for the Office of Campus Activities. The Administrative Coordinator provides administrative support to all Campus Activities units including Student Programming Recognized Student Organizations Hazing Prevention Graduate Student Government Undergraduate Student Government and Student Life initiatives. The Administrative Coordinator is responsible for supporting budget and fiscal management for the Campus Activities office Student government accounts and supporting the units with financial requests. The Administrative Coordinator assists with helping execute and maintain long-term planning goal setting policy development and assessment for the departments operations and finances.

Roles and responsibilities include:

• Manage administrative operations for the Campus Activities Department
• Provide reception services for the Campus Activities Department as needed
• Recruit hire train and supervise student staff and graduate student workers
• Manage student payroll; new hire paperwork and timesheets
• Manage office supplies and equipment needs
• Schedule appointments meeting and events
• Assist with department projects and programs
• Process financial requests for all department units
• Reconciliation of expenditures of all department accounts: Campus Activities USG GSG and RSOs.
• Set up and maintain accounts ledgers journals files blanket requisitions reports and/or other documentation for departmental or university accounts.
• Prepare and submit accounting documents for processing. Determine appropriate fund allocations and secure proper approvals.
• Enter data from various source documents into accounting systems. Review source data for completeness and accuracy prior to input.
• Record and reconcile income and expenses. Monitor actual performance of budget and prepare reports.
• Approve and process budget amendments account charges expense transfers and closing entries and reports.
• Confer with staff students or external contacts to provide information and/or resolve problems relating to financial transactions.
• Provide technical support for accounting issues.
• Create systems policies and resources to improve processes for department and students.
• Ensure compliance with internal policies and external regulations and restrictions.
• Collaborate with campus partners provost finance and accounts payable to make sure financial transactions are completed withing deadlines and request support when needed.
• Cost Center support and approvals where deemed necessary.
• Financial systems management of budget and accounting workbooks files and procedures
• for the department.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
• In addition the successful candidate must demonstrate through ideas words and actions a strong commitment toUSCs Unifying Values.

Preferred Qualifications:

• Bachelors Degree
• 3 years of experience in an administrative field within a university environment preferably USC
• University Experience and or knowledge of Workday Finance
• Experience working in a student service/support office
• Ability to use a variety of bookkeeping/accounting software applications such as databases spreadsheets etc. as required.

Minimum Qualifications

• Associates Degree
• Combined experience/education as substitute for minimum education
• 2 years of experience in an administrative field.
• 1-year related bookkeeping/accounting experience and or budget management.

The hourly rate for this position is $26.66 per hour at 37.5 hours a week. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer alignment federal state and local laws.

#LI-MN1

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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